Request Letter for Changes in The Contract

This type of letter is considered to be a professional communication between two organizations that have signed a contract for a fixed term. The objective of writing this letter is to request the other party to make some amendments to the agreement, which you considered crucial. Though agreement once made are considered final, but sometimes situations may arise to make changes in the agreement.

A contract is an official agreement between two parties that are involved in business together. Sometimes due to some circumstances, one of the parties wishes to change some of the features of the contract; they can do so by agreement. It is a formal letter and hence has to be polite and humble. You will have to take the permission of the other party before you can proceed with the changes. Here are the few samples and useful tips for writing a letter of request to revise, modification, or amendment in the contract between two parties or companies.

Table of Contents

1 Request Letter For Changes In The Contract Writing Tips
2 Request Letter For Changes In The Contract Template
3 Sample Letter
4 Email Format

Request Letter For Changes In The Contract Writing Tips

Firstly it is vital to appreciate the other organization’s gesture of signing a contract with you.
You must mention in the letter as to what changes you would like to make in the contract.
The tone of the letter should be formal
The letter should be brief and concise.
Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Request Letter For Changes In The Contract Template

Use our free Request Letter for Changes in The Contract to help you get started.

From,

______________
______________

Date (Date on which letter is written)

To,

______________
______________

Sub:________________________________________

Dear __________( name of receiver),

With reference to our contract signed on ____________, I have forgotten to add some points on

sizes of the _________. Therefore, I would be really grateful to you if you could make this addition in the contract. I would assure you that the supply of the material will be given on time once the changes are made.

I am sure that you will do the needful at the earliest so that we can start the supply from our end. We are sorry for the inconvenience caused to you.

Thanking you,

Yours faithfully,________________

________________

(your name)

Sample Letter

The following is a sample for changes in the contract.

From,

Peter Smith,
CFO,
UVC Automotives,
Atlanta.

Date: 1st April 2016

To,

Mr. Simon Williams,
CFO,
ABC Automotives,
Atlanta.

Subject- Request for changes in contract

Dear Mr. Williams,

We wholeheartedly appreciate your generosity in signing a contract with us for a supply of 1000 seat covers within thirty days. To bring to your kind attention, that due to some personal reasons, my supplier needs to go on leave for ten days. I am sure that you will understand that an emergency can come any time to anybody; therefore, it would be of immense help if you could make a small change in the contract by extending the number of days. I assure you that we will supply the material on time.

I am sorry for the inconvenience caused to you and assure you that this will not be repeated in the future. I am sure that you will understand our concern and make the amendments accordingly.

Thanking You.

Yours faithfully,

Peter Smith.

Email Format

The following is an email format.

To: name@email.com
From: name@email.com
Subject: Request for contract change
Dear __________( name of receiver),

With reference to our contract signed on ____________, I have forgotten to add some points on

sizes of the _________. Therefore, I would be grateful to you if you could make this addition to the contract. I would assure you that the supply of the material will be given on time once the changes are made.