Volunteers are people who provide services for no financial gain. They work to benefit another person, group or organization. Being a volunteer is not only responsibility and opportunity to serve people but also a new way of learning about people and their issues and sympathizing and empathizing with them. Volunteers can be required for any work, taking care of old people to cleaning the streets for serving food to planting trees.
Request letter for volunteers is written to a community or an organization requesting for volunteers to support a noble cause. This type of letter is written with a genuine intention of inviting or recruit people for a noble cause. Sometimes NGOs organize more significant events for creating awareness on a subject that requires the participation of a large number of people and may also ask for volunteers from parents. At that point in time, they request communities and organizations for their invaluable support.
Table of Contents
Request Letter For Volunteers Writing Tips
- Firstly it is essential to put forth your request in a polite language and with a positive attitude.
- You must mention in your letter the reason for asking for volunteers to lend their time for a noble cause.
- The letter should be brief and to the point.
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Request Letter For Volunteers Template
Use our free Request letter for Volunteers to help you get started.
From,
____________
____________
____________.
Date: _________. (Date on which letter is written)
To,
_______________
_______________
_______________.
Sub:___________________. (Main purpose of writing the letter/ Requesting for volunteers)
Dear_________, (Sir/Madam)
Our NGO is organizing a drive creating awareness on _______________. (Name of the cause/event). We would be making banners and distributing hand bills to each and every individual living in the city. For this we require volunteers in large numbers who can help us in making this drive successful.
I would be very thankful to you if you could send us volunteers from your organization who can actively participate in this drive. Your organization has always motivated us and helped us in serving the society. This time also we seek your support in making this drive a success. I look forward to having a positive response from you.
T hanking you,
Yours sincerely,
______________, (Name and signature of the sender)
______________. (Name of the organization)
Sample Letter
From,
Chris Joseph
Going Green Foundation Ltd.
Berlin.
Date: June 10, 2008
To,
Mr. William Richard
Managing Director, UCC Inc.
Berlin.
Sub: Requesting for volunteers
Dear Mr. Richard,
I would like to bring to your kind attention that we are organizing a drive on Planting Trees in different parts of the city. This drive aims at creating awareness on protecting trees, protecting the atmosphere and environment.
I would be very grateful to you if you could provide us with people who are willing to participate in this event wholeheartedly. They will accompany us to different places and plant trees. They will also be responsible for holding banners and creating awareness among the masses.
Your organization has always been very supportive of us. I am sure that this time also you will voluntarily help us in this awareness program. I look forward to having a positive response from you.
Thanking you,
Yours sincerely,
Chris Joseph,
Manager at Going Green Foundation Ltd.
Email Format
The following is the email format to be followed for Request Letter for Volunteers.
From: name@email.com
To: name@email.com
Subject:__________. (Main purpose of writing the mail/ Request for Volunteers)
Dear _________, (Madam/ Sir)
Our foundation affiliated with the cancer hospital is organizing a marathon on _____________(day and date of the event). We are hoping for the participation of all the distinguished guests’ and expecting around 20,000 people to participate.
It will be our privilege if the employees of your organization volunteer for the run and take care of the participants who come in for the marathon. They will be responsible for providing water, caps, and t-shirts to the runners and also guide them to the destined places.
I appeal to you to come forward and help us in a big way as this is a major run we will not be able to organise well without the help of volunteers. In our earlier events, employees from your organisation have actively participated, and we look forward to their support this time also. If you would like to get more information regarding the marathon, feel free to call me at _____________. (Provide your number)
Thanking you,
Yours sincerely,
___________ (Name and signature)
___________. (Name of the Organization)
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