A request letter is a formal letter written by anyone to request a concerned company or authority for documents, certificates, samples, or quotations. It is a formal letter which is written to ask a specific item, and hence, it has to be polite and humble since the receiver will be doing you a favor. Be humble since you are requesting the receiver. Be precise and keep the letter short and to the point, clearly telling me what you want.
A request letter can be of different types. It can be written by a student to his faculty seeking permission for cultural events or a bona fide or migration certificate. It can be written by a customer to the shopkeeper, either complaining about a product or purchasing a bulk order for the same. It can also be written to ask for samples of a product or quotations of products. It can also be a request to ask for permission regarding something. Since one is asking for something from the other person, one has to be courteous.
To write the request letter, follow the tips given below or you can use our letter samples to write the concerned letter.
Table of Contents
Request Letter Writing Tips
- The letter must be formal and proper respect, and gratitude must be shown to the person to whom the letter is being addressed to.
- The letter must not contain any error since it is an official letter. Hence it must be checked thoroughly after writing.
- The letter must contain all the details about the thing which you are requesting.
- The exact reason for your request must be mentioned in the letter.
- The format of this form of a request letter should be that the sender’s information is placed on the recipient’s information before the content section.
- The first paragraph states the purpose of the letter while the second lists relevant information and suggestions about the use stated. End the letter courteously.
Request Letter Template
Use our free Request Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
_______________
_______________
_______________
Date: ______________ (date of writing the letter)
To,
_______________
_______________
_______________
Subject: Request for ___(Item)
Respected Sir,
This is in reference to _____(Item). I am writing to state my dissatisfaction over the said product’s functions. The _____(Product) is _____(problem).
I request that you will look into this issue quickly for a prompt and satisfactory solution as my company’s productivity is affected by the sudden noise outbursts. We have to switch off the alarm for the time being, but an alarm system is crucial for my company’s security.
You may contact me for any further information.
Thanking you for your prompt cooperation.
Thanking you,
Yours sincerely,
_______________
(Name and signature)
Sample Letter
From,
Florence McGregor,
Sales Manager,
Dover Products & Services,
83 Golf Road,
SWAINBY.
Date: 24.02.17
To,
Rembrandt S. Villadsen,
Home Guard Alarms Ltd,
63 Hindhead Road,
WA12 4LP,
EARLESTOWN.
Subject:Request for repairing the alarm
Dear Sir,
This is about Home Guard Alarms’ product, the One Touch Alarm, Product No: HG1029OT, which my company installed two months ago. I am writing to state my dissatisfaction with the said product’s functions. The Alarm system is overly sensitive to the movements around and thus is frequently set off.
I request that you will look into this issue quickly for a prompt and satisfactory solution as my company’s productivity is affected by the sudden noise outbursts. We have to switch off the alarm for the time being, but an alarm system is crucial for my company’s security.
You may contact me for any further information.
Thanking you for your prompt cooperation.
Thanking you,
Yours sincerely,
Florence Mc Gregor.
Email Format
The following is the email format for writing a Request Letter.
To: name@email.com
From: name@email.com
Subject: Request for repairing the alarm
Dear Sir,
This is about _____(Item). I am writing to state my dissatisfaction with the said product’s functions. The _____(Product) is _____(problem).
I request that you will look into this issue quickly for a prompt and satisfactory solution as my company’s productivity is affected by the sudden noise outbursts. We have to switch off the alarm for the time being, but an alarm system is crucial for my company’s security.
You may contact me for any further information.
Thanking you for your prompt cooperation.
Thanking you,
Yours sincerely,
_______________
(Name)
Conclusion
We hope to have helped you create an effective request leave letter with the tips and samples mentioned above.
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