An employee can feel underpaid or they deserve a salary raise. A request letter for salary increment is written to ask an employer for salary increment justifying their reason from accomplishments and merit.
Such a request is addressed to the relevant authority or employer. When a company rarely conducts appraisals for a salary increase, an individual can write a letter to request a raise.
A request letter for salary increment is a formal way of requesting a raise. It is important for documentation purposes, this letter can serve as a reference in the future even when the request is denied at the time.
The letter also supports the argument for your request to justify why you deserve the raise. A salary increment request helps employees to make a case for the raise and formally request for the employer’s consideration.
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Tips for writing a request letter for salary increment
- Research the job groups and salaries of employees at your level
- Base your request on your performance
- Provide evidence of your accomplishments and merits
- Choose an appropriate time to approach your boss with the request
- Use formal and polite language
- Do not make comparisons with your colleges or other companies
- Use the proper channel of authority to make such a request
- Use formal content
Request Letter for Salary Increment Templates
Requesting for a rise from your employer can be a challenge. Check out our request letter for salary increment template and sample letters that use can use to write a formal and convincing request.
Date (date on which letter is written)
I wish to express appreciate for the ____________ years I have worked with your company ____________. It has been a learning experience that has helped me grow as a ____________ professional. The team I have worked with has also enabled me to learn new things and handle great challenges in the working environment.
I have demonstrated hard work and enthusiasm in my work. I have contributed to the provision of quality goods and services to our customers and this has earned the company a good reputation in the ____________ industry. My determination in this job is also evident from the performance review conducted on ____________.
I respect the decision of your company to compensate employees for promotion to a higher job group. Recently I have been promoted to ____________ and this position requires me to assume more responsibilities. I wish to request for a salary increment of ____________ annually.
One again, it has been a pleasure being part of your team and I hope to continue taking up new challenges to promote the success of the company.
Date: _____ (Date on Which Letter is Written)
Subject: Request for Increment in Salary.
I have been working as a ____(designation) here at ____(company name) for the past ___(years at the job). At numerous occasions, I have proved my worth and has worked hard in all instances. Though I have been getting an annual increment of ___(rate of annual increment). Regretedly that seems to be a little less considering the current inflation in the market.
For the past four months, I have also been taking care of the database management and will continue to do so until a new employee takes over that position. Given the above, I would like to request that an increment of minimum ____(increase desired) be considered.
This kind act of yours will greatly motivate me and will also boost the morale of other members of the team, who will work with greater zeal and enthusiasm.
_____(name of sender)
Request Letter for Salary Increment Samples
Are you wondering if it is the right time to request for a raise? Have a look at the sample request letter for salary increment that will guide you through a justified and professional request.
570B Atlantic Street
Deer Park, NY 11729
Date:____________ (Date on which letter is written)
Steel Manufacturers Ltd
7490 New St.
Lynnwood, WA 98037
Sub; Request for a salary increment
Dear Ms. Robles,
I have had a great time working for Steel Manufacturers Ltd for the last eight years. It has been a great opportunity to learn new skills and develop my career in production engineering and to contribute to the continued success of this company.
Serving in the capacity of the senior engineer in your company, I have contributed to the production of quality products for our clients, ensuring that the customer’s specifications are met, and promoting sales to increase the profit of the company.
Since the company has grown successfully and we have opened new branches in various cities, I have assumed more responsibilities over time and I write to request that you review my salary. Additionally, the cost of living has increased and I wish to request a salary increment of $100 per month.
I hope to continue working with you to provide quality services to our clients.
95, Park Lane,
Date: 14 March, 2017.
23456, Broad Street,
Subject: Request for Increment in Salary.
In the event of recent inflation of the market, I am writing this letter to ask for a review of my current salary formally. As a Sales Manager for five years at the Blizgton Company, I have always been ready and dutiful when asked to take on additional work and new responsibilities. I believe that a review of my track record in the company, along with my recent achievements and industry average salary, will demonstrate the justification for an increase of a minimum of 10% in my annual pay.
My role has evolved a lot since I started working for the Blizgton Company. Along with my usual duties, I now also work on staff management and project management. A 10% raise in my annual salary would put my compensation in line with industry and regional expectations for the work, along with helping me cope with the rising price of everyday goods.
Thank you for your attention to this matter. I am willing to work with you to accommodate my request, along with what is best for the company. I am fully open to negotiation if you have another amount in mind or a plan to increase my salary in the future.
Request Letter for Salary Increment Email Formats
To ensure that you will not say the wrong thing when requesting a raise, have a look at our request letter for salary increment that you can customize to write a request that will support the argument.
Dear Mr. Hardy,
I wish to express my appreciation for giving me a chance to work with your esteemed company Choice Ltd. Your company has allowed me to grow personally as well as professionally. The team I work in the finance department has also made a great contribution to my success in this company for ten years.
In my capacity as the chief accountant, I have had great responsibilities in ensuring that our financial systems are updated and working well, all payments are made in good time, the books of accounts are balances, and the financial record is updated. For the last five years in this role, we have passed all our financial audits and no supplier has filed a complaint of delayed payment.
I respect the desire of your company to create a fair environment for all employees by compensating them for their hard work. With this regard, I wish to request for $10,000 raise annually since time has passed since my last salary raise.
I am a hardworking employee and this is evident from the recent performance review. I will continue with the same zeal to promote good service to our clients.
Requesting for a salary raise is a bold step to take since so you can’t be sure if the timing is right. It is important to assess the situation of the company before approaching the employer with a salary increment request. In a request letter for salary increment, you should express appreciation, highlight the reason for the request and a give justification, how much you hope to get and use polite language.