This type of letter is written to the client or customer who has not made the necessary payment. It is one of the subtle ways to remind the client or customer about the pending payment.
It is usually addressed to the General Manager of a company by the manager of the money lending company. Such letters are generally in a formal format.
Here are a few samples, templates, and helpful tips for writing a request letter for payment release to a company. It can be a polite reminder to release an outstanding payment or can be a harsh warning asking to publish an unpaid payment.
Pending Payment Letter Writing Tips:
- The letter should be short, simple, and easy to understand.
- As it is a formal letter, the language used should be simple but, at the same time, convey the intention of the writer.
Pending Payment Letter Template
__________ (customer’s name)
__________ (customer’s address)
Date __________ (date of writing letter)
Dear Mr.___________ (name of the customer),
We would like to thank you for availing a loan from our bank. You are one of our valuable customers. We have noticed that for the past____________ (duration), you have not made any pending payment towards the loan which you took on _________ (mention the date on which the loan was taken).
Initially, you were making the payments regularly, but there has been a change in this trend for the past few days. In case you have any financial problems, please let us know so that an amicable solution is sorted out.
You can contact the legal officer of our bank to discuss the financial matters and the duration you need to make the pending payment. As of now your pending payment stands at____________ (mention the amount). Please make the necessary arrangements to make the payment and inform the bank with the necessary details.
Looking forward to hearing from you
____________ (Your name)
Pending Payment Letter Sample, Email and Example/Format
The General Manager,
First, I want to thank you for conducting business with us. You have been a valuable customer for us. You were very regular in your payments last year. But for the past six months, your payments are irregular, and for three months, you have not made any payment towards the loan who have availed two years ago.
I earnestly request you to consider the matter seriously and make the necessary payment at the earliest. Your pending payment to the bank amounts to Rs 15,00,000. Regular payments are required to maintain a healthy relationship between us.
Our bank business thrives on payments made by customers like you. I hope you will understand the position of the bank and make the necessary payment.
In case you have already made the payment, please ignore this letter.
We hope to maintain a good relationship with you in the future.
These types of letters in a formal manner and should be straight forward. The reader should be able to understand the reason behind such letters. This letter is addressed to the General Manager of a company who has not made a payment to the other company for using their services. The manager of the other company writes this letter to request the General Manager to make the pending payment as early as possible.
Dear Mr. Tabor,
First of all, let me thank you for doing business with us.
However, this letter is just a reminder about the pending payment of ($ 10,000). This amount has been pending from you for the past four months. So, I earnestly request you to look into the matter and make the payment as early as possible to maintain healthy business relations between our companies.
If you have made the payment recently, ignore this letter.
Ronald C. Harder