This kind of cover letter is usually enclosed along with a quotation or a tender which are for delivery as per the availability of the stock or purchase order. It covers details like nature of activity or transaction, description of the parties, payment details and any other clauses to be discussed.
We have provided few useful tips to write a covering letter for tender proposal so one can able to easily write a tender application letter with desired tender quotation.
Cover Letter for a Tender Writing Tips:
- As it is a formal letter, it should be simple and easy to understand.
- The contents of the letter should be transparent and straightforward.
- All important facts like date, amount and other details should be checked twice before sending it to the concerned person.
Cover Letter for a Tender Template
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Sir,
Subject: ——————————————————————————————————
Reference: …………………………(fill in the ref.no.)
Dear Sir,
With reference to the …………………..(fill in ref no.), I am submitting herewith my tender document duly filled in with necessary rates and amount for each of the scheduled items both in figures and words. I am also enclosing the deviation statement in respect of tender schedule items…………and ……………… (fill the specific number) with justification for the deviation thereof. I have also attached the necessary documentation as well.
As desired, I am enclosing two sets of tender documents duly signed and stamped on behalf of______________ in two separate sealed envelopes and a Demand Draft in respect of Earnest Money for Rs__________ (amount)
As mentioned in the NIT my company representative will witness the tender opening on_______ (date)
Yours Sincerely,
____________ (Your name)
Download Template (Doc and PDF)
Cover Letter for a Tender Sample, Email and Example/Format
Sample
To
The Senior Superintendent Engineer,
CPWD,
New Delhi
Subject: Submission of tender for the work- supply, installation, testing and commissioning of 250 KVA Diesel Generator Set
Reference: Your NIT No. ELEC/DG set/288 dated, 25th September, 2013
Dear Sir,
With reference to the notice inviting tender above, I am interested in the subject work namely supply, installation, testing and commissioning of 250 KVA Diesel Generator Set
I am enclosing herewith the necessary documents in respect of my eligibility such as electrical license, labour license, ESI EPF registrations and latest payment receipts in respect of payment of ESI, EPF and income tax contributions. I am also enclosing the documentary evidence in respect of orders three numbers of work orders executed at a cost of at least seventy percent of the estimated cost of the present project as stipulated in the present tender. Kindly issue me the tender document for the subject work. I am enclosing herewith Demand Draft for Rs. 500/- towards the cost of the tender document.
Yours Sincerely,
_________
Ravi Kumar
Email Format
This type of cover letter can usually be for enclosing with the tender or quotations to be delivered as per the purchase orders & availability of stock etc. This would mostly specify about the detailed description on the parties interested, nature of transaction or activity, payment details, any related clauses etc to be briefed up.
Tender Subject Matter: Dispatch, Assemble, and work upon the allied products for Jupiter Continental Restaurant, Shanghai.
Tender Reference No: VGD/56428-2010.
Tendered: Jupiter Continental Restaurant, Shanghai
Cover Letter for a Tender Generator
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