Business Event Invitation Letters are written to invite clients, customers, and business partners when there is an event. The letter stresses on how the other people partake in the occasion, will aide in making the occasion a success. The letter is a way to announce the event to your business connections.
An invitation letter will most likely be formal as business events also tend to be formal, however, if you are organising a more casual business event, then this should be reflected in your invite and tone.
The letter should start by welcoming the guests and ending the letter by asking the recipient to confirm their presence at the event. The letter needs to give importance to his readers and making them feel special by letting them know that their presence is expected.
Table of Contents
Tips For Writing A Business Event Invitation Letter:
- As it is a formal letter, the language used should be clear, straightforward and easy to understand.
- The tone of the letter should be polite and make sure it carries a positive approach that builds anticipation about the event.
- Date, time and venue of the event should be mentioned in the letter.
- Make it clear that you expect them to respond one way or another by a specific date as you need to reserve a spot for them at the event. Also, explicitly address the aspect of who is invited to elevate any doubt or uncertainty.
Business Event Invitation Letter Template
Use our free Business Event Invitation Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Business Event Invitation Letter.
Dear _____(Sir or Madam),
I do hope that you will be able to confirm your attendance to this invitation on or before _________ (Ultimate date of confirmation) by just emailing us at ______________ (Share the email or contact information).
Looking forward to your presence at this celebration,
Yours truly,
Name of the Entrepreneur.
Name/Signature of the Company.
Sample Letter
From,
Joseph Mathew,
105, 2nd Main Road,
Hebbal,
Bangalore.
29th September 2013.
To,
Rajesh Mittal,
23/7, Corner Street,
Panchgani,
Bangalore.
Subject: Business Event Invitation Letter.
Dear Mr Rajesh Mittal,
It would be a pleasure to have you at the anniversary Celebration of Bright Diamond Incorporation. The event will be held on the 10th of September 2017 at St. Regis Hall, Pheonix Market City at 7 p.m.
As one of Bright Diamond’s esteemed business associates, it would be our honour to have your presence at this auspicious event. It is also a golden chance to thank you and Mr Yash Khandelwal for the splendid business partnership that both companies have enjoyed over the past seven years.
The event will have all the jazz with extraordinary performances by various artists, followed by an eclectic and lavish dinner. We would be grateful if you could get your families along with you, to have a gala time.
I hope that you will be able to confirm your attendance to this invitation on or before 5th October by just emailing us at shinebright@gmail.com or by dropping a message on our Business Contact: +9992453200.
Looking forward to your presence at this celebration,
Yours truly,
Joseph Mathew,
Bright Diamonds, Inc.
Email Format
The following is the Email Format that should be followed while writing a Business Event Invitation Letter.
To: name@email.com
From: name@email.com
Subject: Business Event Invitation Letter.
Dear Mr Rajesh Mittal,
It would be a pleasure to have you at the anniversary Celebration of Bright Diamond Incorporation. The event will be held on the 10th of September 2017 at St. Regis Hall, Pheonix Market City at 7 p.m.
As one of Bright Diamond’s esteemed business associates, it would be our honour to have your presence at this auspicious event. It is also a golden chance to thank you and Mr Yash Khandelwal for the splendid business partnership that both companies have enjoyed over the past seven years.
The event will have all the jazz with extraordinary performances by various artists, followed by an eclectic and lavish dinner. We would be grateful if you could get your families along with you, to have a gala time.
I do hope that you will be able to confirm your attendance to this invitation on or before 5th October by just emailing us at shinebright@gmail.com or by dropping a message on our Business Contact: +9992453200.
Looking forward to your presence at this celebration,
Yours truly,
Joseph Mathew,
Bright Diamonds Inc
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