Business letters are formal. They are meant to convey business information to a concerned person or organization. The style of the letter depends upon the relationship between the two parties or the client and the customer. Usually, business quotation letter is written to get the quotations of goods or services or to submit the same to other business.
As business letters are certain formal rules should be followed in writing them. While submitting quotation to the business, you should provide the price and necessary details of goods or services you are providing or ask for the same when are seeking the goods/services from other business.
Here are sample letters for quotation request or submission with doc and pdf format and some useful letter writing tips.
Business Letter for Quotation Writing Tips:
- The letter should be simple, clear, and easy to understand.
- The information should be conveyed in a straightforward manner and up to a point.
Business Letter for Quotation Template
__________ (employee’s name)
__________ (employee’s address)
______________ (Your name)
______________ (Your address)
Date __________ (date of writing letter)
Dear_________, (name of the concerned person)
Our company wants to utilize your ………..(name of service) services. In this regard, we would like to see a quotation in which various package details are mentioned.
Our office has around ………….(mention number) workstations. Kindly cater according to this number. We hope that the quality of service will be good and we expect excellent customer care facilities as well. We are one of the leading …………….(name of the business) companies in the city, and we work for several prominent clients in the industry. Any interruption in your service will dampen our reputation, and hence, we are very particular about the same. Hope you will understand our requirements.
Your company, too, has a good reputation in the industry, and we hope your packages are competitively priced. I am attaching a separate list which comprises of our requirements. Please go through this list and let us know if you can meet our needs.
Once the price factor is decided, you can send your representative to our company so that we can finalize our deal with your company. Please get back to us with the best prices.
Looking forward to hearing from you at the earliest
____________ (Your name)
Business Letter for Quotation Sample, Email and Example/Format
Star Internet Service Providers,
29th September 2013
Subject: Letter for quotation
I am writing this letter to seek a quotation from you. In our company, we plan to upgrade our systems. In this regard, I request you to send a detailed quotation regarding the various packages you offer. There are various items to be upgraded. I am attaching a list of our requirements along with this letter.
We hope your prices are competitive in the industry. We heard about the reputation of your company in the industry and are relying on you for our services. If the price factor is decided, we shall place the order immediately.
Looking forward to hearing from you,
A business letter is the letter which deals with the business. It is a formal way of communication between two organizations. The overall style of the letter will depend upon the relation between the two parties, or you can say between the client and the customer.
Business letters are always written very short, and everything up to a point. Business letters are very much different compared to personal letters because there are certain strict rules which have to be followed for composition.
I am writing this letter to inform you that I am planning to upgrade my computer system. I request you to send me a detailed quotation regarding the requirements for the up gradation of my computer system.
Here is the list of items I would like to upgrade:
- Graphics card of 2GB
- RAM 2GB
- HDD capacity of 500GB
I have a kind request to you to please do guide me in selecting the latest upgrades and branded company. The price range and the quality should be according to my satisfaction. Kindly send me the quotation for the following items and get in touch with me as soon as possible.