Business relationships are generally formed to do a business deal or project together. It is helpful for the business houses that come together for it as then there are an increased number of resources which both can utilize for doing their business effectively and efficiently. However, at times, due to arising from conflict or some other reasons, they might want to either reject from forming a business relationship or terminate the existing one. That is when this letter comes in handy. It is an easy way to express the reasons behind the rejection or termination.
A letter to reject or terminate a business relationship is a formal letter and hence needs to be written with extreme professionalism. It should clearly mention the reason behind the rejection or the termination of the business relationship. In the case of termination, attach all the documents which the other party might require to complete the process. Once through the letter, ensure that there are no grammatical mistakes in it.
Table of Contents
Reject or Terminate a Business Relationship Letter Writing Tips
- Begin the letter by informing that you have decided to reject/terminate the business relationship with them.
- Mention the reason for the rejection/termination.
- Keep it formal and be apologetic in the tone of your letter.
- End the letter by saying that you hope they don’t take it personally and cooperate with you.
- Ensure that there are no grammatical mistakes.
Reject or Terminate a Business relationship Letter Template
Use our free Reject or Terminate a Business relationship Letter to help you get started.
From,
_______
_______
_______
Date : _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Reject or Terminate a Business Relationship Letter.
Dear _________ (name of the person),
I am writing this letter to hereby inform you that we have decided to reject/terminate our business relationship. We have faced several issues ever since we joined hands with you (mention the issues).
We had a contract of _____ (mention the duration). However, due to the above-mentioned reasons, we are terminating the contract before time. I am attaching all the required documents for your reference and also to fasten the pace of this process. I expect the fullest cooperation from your side.
I hope that you take this in good terms and not personally as everyone does business only for their benefit. Wishing you the best.
Yours sincerely,
______________ (Name of the person)
______________ (Name of the designation)
______________ (Name of the organization)
Sample Letter
From,
Alison Mosby,
Product Manager,
ABC Pvt. Ltd.
Date: 19th sept 2016
To,
Neville Gilbert,
Senior Manager,
XYZ Pvt. Ltd.
Subject: Event Cancellation Letter
Dear Neville,
I am writing this letter to hereby inform you that we have decided to reject/terminate our business relationship. We have faced several issues ever since we joined hands with you like the late arrival of goods, at times even poor quality of goods etc. We have had many complaints from our customers which is bad for our reputation.
We had a contract for one year. However, due to above-mentioned reasons, we are terminating the contract before time. I am attaching all the required documents for your reference and also to fasten the pace of this process. I expect the fullest cooperation from your side.
I hope that you take this in good terms and not personally as everyone does business only for their benefit. Wishing you the best.
Yours sincerely,
Alison Mosby,
Product Manager,
ABC Pvt. Ltd.
Email Format
The following is the email format of Reject or Terminate a Business Relationship Letter.
To: name@email.com
From: name@email.com
Subject: Reject or Terminate a Business Relationship Letter
Dear _________ (name of the person),
I am writing this letter to hereby inform you that we have decided to reject/terminate our business relationship. We have faced several issues ever since we joined hands with you (mention the issues).
We had a contract of _____ (mention the duration). However, due to the above-mentioned reasons, we are terminating the contract before time. I am attaching all the required documents for your reference and also to fasten the pace of this process. I expect the fullest cooperation from your side.
I hope that you take this in good terms and not personally as everyone does business only for their benefit. Wishing you the best.
Yours sincerely,
______________ (Name of the person)
______________ (Name of the designation)
______________ (Name of the organization)