Reimbursement for a business trip letter is written by an employee to his employer to demand reimbursement of the expenses incurred by him on a business related trip. Often the employee has to travel to different places for business purpose. It might be either for finalizing a deal or for any sort of project that the company has taken up.
Generally, for this purpose, the company bears all the expenses. However, at times, it might not be so, and that is when this letter is written. Business trips tend to be costly, and it seems fair to demand the expenses incurred personally.
Reimbursement for the business trip letter is a formal letter and has to be handled with professionalism. It should mention all the details relating to the business trip you were on like the project for which you went on the trip, the expenses incurred by you and how much the company had told you they would pay for. Ensure correct usage of grammar.
Table of Contents
Reimbursement For Business Trip Letter Writing Tips
- Begin the letter by mentioning that the project for which you had to travel abroad was a success.
- Mention that though the company had said they would pay for the expenses, you alone had to bear it.
- Be courteous and extremely professional in your letter.
- Do a grammar check before sending them the letter.
- End the letter by asking them to reimburse for the same as it was a very costly trip.
Reimbursement For Business Trip Letter Template
Use our free Reimbursement for business trip Letter to help you get started.
From,
_______
_______
_______
Date : _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Reimbursement for business trip letter.
Dear _________ (name of the person),
I am writing this letter to inform you that ____________ (name the deal/project) for which I had to travel to ______ (name the place) turned out to be a huge success. The clients were highly impressed with my presentation and the facts and figures presented by me.
However, all the expenses incurred on the trip were borne by me. The company had promised to take the travel and accommodation expenses since it was a different country, but due to some problem, I had to pay for the same. Thereby, I would like to demand reimbursement of the same as it was a very costly trip.
I have attached all the necessary documents along with this letter for your reference. Please do the needful as soon as possible. I expect full cooperation from your side.
Yours sincerely,
__________ (Name Of the person)
__________ (Name of the designation)
__________ (Name of the organization)
Sample Letter
From,
Alison Geller
Event Manager
Apparels Redefined Pvt. Ltd.
Date: 19th sept 2016
To,
Aaron Colbert
Senior Manager
Apparels Redefined Pvt. Ltd.
Subject: Reimbursement for business trip Letter
Dear Aaron,
I am writing this letter to inform you that discussion regarding the fashion show for which I had to travel to the Philippines turned out to be a huge success. The clients were highly impressed with my presentation and the facts and figures presented by me.
However, all the expenses incurred on the trip were borne by me. The company had promised to bear the travel and accommodation expenses since it was a different country, but due to some problem, I had to pay for the same. Thereby, I would like to demand reimbursement of the same as it was a very costly trip.
I have attached all the necessary documents along with this letter for your reference. Please do the needful as soon as possible. I expect full cooperation from your side.
Yours sincerely,
Alison Geller
Event Manager
Apparels Redefined Pvt. Ltd.
Email Format
The following is the email format of Reimbursement Of Business Trip Letter.
To: name@email.com
From: name@email.com
Subject: Reimbursement Of Business Trip Letter
Dear _________ (name of the person),
I am writing this letter to inform you that ____________ (name the deal/project) for which I had to travel to ______ (name the place) turned out to be a huge success. The clients were highly impressed with my presentation and the facts and figures presented by me.
However, all the expenses incurred on the trip were borne by me. The company had promised to bear the travel and accommodation expenses since it was a different country, but due to some problem, I had to pay for the same. Thereby, I would like to demand reimbursement of the same as it was a very costly trip.
I have attached all the necessary documents along with this letter for your reference. Please do the needful as soon as possible. I expect full cooperation from your side.
Yours sincerely,
__________ (Name Of the person)
__________ (Name of the designation)
__________ (Name of the organization)