Business Letters are letters that are drafted solely for business purposes. In some cases, some documents may have to be enclosed with the letter. These documents may be of high importance and need the attention of the recipient. So while writing such business letters, you have to clearly mention about the documents enclosed. Listing the documents and specifying ‘enclosure’ can be helpful. The letter could be related to anything from a business appeal, business promotion and so on.
These letters are usually used when you have to share some data or details etc. The content could be about anything related to business. But it has to be expressed in a very professional manner because this is a business letter. It’s good to describe the documents that you have enclosed so that it makes it easier for the recipient. The letter is better when the content is short and to the point. Know to write the letter with the help of tips, sample, and example mentioned below.
Table of Contents
Tips for writing Business Letter with Enclosure
- Maintain a professional tone as this is a business letter.
- Mention specifically about the documents attached.
- You can use sentences like “Please find the documents enclosed.”
- It’s wise to list the documents enclosed separately.
Template
Use our free Business Letter with Enclosure to help you get started.
From,
___________
___________
Date:
To,
___________
___________
Dear _______(Name of person),
We are delighted to announce the launch of our new product __________________ (Mention the product). It’s fair to say that through this new product, we have taken a revolutionary step in the field of ________. We offer a warranty period of _____ years and free service for ______ months. This product comes in a variety of price ranges from _______ to _______. We assure you this product is worth the money! Kindly give a call on our toll-free number __________ or visit our website ______________ to know more about this product. You can also send an email to us at _____________ regarding any queries about this product. Please find the documents enclosed with this letter.
Documents enclosed:
- Brochure of the product.
- A comparison chart with products of other companies.
Yours Truly,
___(Name)_
___(Brand Name)__
Sample Letter
From,
George Thomas,
Sales Manager,
ABC Tech.
Date: 27/10/2016
To,
Mrs. Jane Barney,
XIII, XYZ Street,
South Lane, Barrytown
Subject: Launch of our new product.
Dear Madam,
We are delighted to announce the launch of our new product ABC Art Tablet. It’s fair to say that with this new product, we have taken a revolutionary step in the field of digital arts. It has mind blowing features like drawing assist, easy freehand drawing, 100s of new effects, 1000s of brushes to choose from, free access to our tutorial videos conducted by renowned digital artist Melanie Sha. We offer an amazing warranty period of two years and free servicing for ten months. This product comes in a variety of price ranges from $200 to $1000.
Kindly give a call on our toll-free number +1 88284888 or visit our website ‘www.abctech.com/products/art/drawingtablet,’ to know more about this product. You can also send an email to us at abctech@email.com regarding any queries about this product.
Please find the documents enclosed with this letter.
Documents enclosed:
Brochure of the product.
A comparison chart with products of other companies.
Yours Truly,
(Signature)
George Thomas
Sales Manager,
ABC Tech
Email Format
The following is the Email format that should be followed while writing a Business Letter with Enclosure.
To: abctech@email.com
From: jane@email.com
Subject: Business Letter with Enclosure
Dear Madam,
We are delighted to announce the launch of our new product ABC Art Tablet. It’s fair to say that with this new product, we have taken a revolutionary step in the field of digital arts. It has mind blowing features like drawing assist, easy freehand drawing, 100s of new effects, 1000s of brushes to choose from, free access to our tutorial videos conducted by renowned digital artist Melanie Sha. We offer an amazing warranty period of two years and free servicing for ten months. This product comes in a variety of price ranges from $200 to $1000.
Kindly give a call on our toll-free number +1 88284888 or visit our website ‘www.abctech.com/products/art/drawingtablet,’ to know more about this product. You can also send an email to us at abctech@email.com regarding any queries about this product.
Please find the documents enclosed with this letter.
Documents enclosed:
Brochure of the product.
A comparison chart with products of other companies.
Yours Truly,
George Thomas
Sales Manager,
ABC Tech