Business letters are a means of communication between two organisations or companies. These letters are formal, and the tone of the letter depends on the relationship between the client and the customer. If you are writing a business letter to a person who you know for several years, the tone of the letter should be warm and friendly.
Good etiquette dictates that when accepting a proposal, a note announcing your acceptance should be written, especially if the event is formal. This note should be handwritten, structured and gracious in tone, and must be sent within a few days of receiving the invitation.
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Business Proposal Acceptance Letter Writing Tips
As business letters are formal, the language used should be simple, precise and clear.
- The content of the business letter should be easy to understand.
- Keep the tone of the letter positive and welcoming.
- Mention all the terms and conditions that they may need to keep in mind.
Business Proposal Acceptance Letter Template
Use our free Business Accepting Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From, (Senders name and address)
__________ (employee’s name)
__________ (employee’s address)
__________
Date: ___________
To, (Receiver’s name and address)
______________ (Your name)
______________ (Your address)
__________________
Subject: Accepting business invitation
Dear Mr. /Ms_________, (name of the concerned person),
We are happy to inform you that we have decided to accept your business proposal dated_______. We have chosen to opt for your company’s (name of services) services for our organisation.
We have a huge requirement, and we hope you will be able to meet our demands. We are in need of (name of the product), and we expect that you will be able to set it up in our organisation. We need ……number of your ……….(product name).
We request you to send your marketing manager so that we can discuss the terms and conditions required for conducting the business. You have an excellent reputation in the industry, and we rely on the positive feedback we received from your company.
We look forward to hearing from you at the earliest.
Yours Sincerely,
____________ (Your name)
Sample Letter
From,
Hari Kapoor
Zxc company
Delhi
Date DD/MM/YYYY
To,
Mr. Ravi Kumar
Chs company
Agra
Subject: Accepting a business proposal
Dear Mr Ravi,
This letter is concerning your business proposal dated DD/MM/YYYY. We are glad to inform you that we have decided to opt for your internet packages. We are of the opinion that these packages will be useful for our organisation. We accept your business invitation.
We request you to send your marketing manager for further discussion on the terms and conditions of the business contract. We would also like to know about the various packages you offer for commercial use. We are in need of a wireless router, and we hope you will comply with our requirements.
Your company has a good reputation in the industry, and we rely on the positive feedback. We hope to have a better connectivity and excellent customer care from your services.
Please get back to us at the earliest so that we can finalise our deal.
Thanking you,
Yours Sincerely,
Hari Kapoor
Email Format
Business letters, written on the standard business letterhead, should be written in block format with everything beginning at the left margin. As all professional writing, business letters should be brief and clear. The relationship between writer and reader affects the tone of the business letter. If you are writing a business letter to someone with whom you have worked for several years, then the tone can be warm and friendly, but in general business letter, it has to be formal.
From: name12@email.com
To: name123@email.com
Subject: Accepting business proposal
Dear Mr Sanders
Concerning your business proposal letter dated DD/MM/YYYY, we are very happy to inform you that your internet packages will be very convenient and useful for our organisation and we accept your proposal for conducting business.
Kindly send your marketing manager to negotiate terms and conditions of the contract. We would like to know more about extensive downloading facilities which you can provide. We would like to have a wireless router at our office for making a lot easier to establish connectivity. Feel free to contact our General Manager for any other queries.
I hope we will enjoy better connectivity with your network. Kindly send us the catalogue of unlimited download packages.
We are looking forward to having a fruitful business relationship with your organisation.
Yours Sincerely,
Mr. Bernie