A business letter is a letter to communicate formally between two or more parties. Business Letters are quite common as a means of formal communication in the corporate world. They are written for a myriad of reasons that can range from professional correspondence between employees of different companies to promotion notifications inside a department. Business letters are favoured because of their simplicity, ability to convey professionalism and the fact that unlike a regular email, a letter actually has some physical weight which further enhances the message it wishes to convey and hence is taken more seriously.
The content and tone of the Business Letter depend on what is the reason behind writing it. The tone generally varies with the kind of wording used and the message that is to be conveyed, while the content must be straightforward, precise and brief. While the content and tone vary because of differing purposes for which the letter is written, there are certain rules and guidelines that need to be adhered to at all times while writing the letter. The sample and tips will help you write the letter.
Table of Contents
Business Letter Format Writing Tips
- As a business letter is formal in nature, the language should be simple, easy to understand.
- The content of the letter should be straightforward and precise.
- The tone of the letter must be polite.
- Once you are done writing the letter, please recheck the same for any errors.
Business Letter Format Template
Use our free Business Letter Format to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
__________
__________
__________
__________
Date __________ (date of writing letter)
From:
__________
__________
__________
__________
Subject: __________
Dear Mr/Ms__________ , (name of the concerned person)
It is our pleasure to invite you to the__________ (Mention occasion) at __________ (mention place) on __________ (mention date). We have invited all the major leaders in the industry and you will get a chance to interact with them.
It is with the blessings of well-wishers such as yourself that we have been as successful in establishing ourselves as one of the prominent names in the industry. You have been our valuable customer all these years. Our association has grown into a strong relationship, and we hope it will continue to do well in the coming years as well.
We request you to confirm your presence at the event by this weekend. It will help us to make all the necessary arrangements. The inauguration will be followed by lunch and we request you to stay back for all the events.
We look forward to hearing from you,
Yours Sincerely,
__________ (Your name)
Sample Letter
To
Infotech Software Ltd.,
Whitefield,
Bangalore
Date: __________
From
Prism Technologies,
Station Road, Bangalore
Subject: Business Letter
Dear Mr Malwani,
We are glad to invite you to the inauguration of our new office premises. It will be held on 5th October 2013 at Whitefield, Bangalore at 11 am.
We have invited all the big dignitaries in the industry for the occasion. You will get a splendid opportunity to interact with several big leaders in the industry. We had started as a small startup in our current premises ten years ago, and with the aid of people like you, we have expanded to the position we are right now.
We request you to confirm your presence by this weekend. It will help us to make the arrangements in advance. The inauguration is followed by lunch at the same venue.
We look forward to hearing from you,
Yours Sincerely,
Srinivasan Iyer
Email Format
The following is the Email Format to be followed for a Business Letter.
To: name@email.com
From: name@email.com
Subject: Business Letter
Dear Mr. Shah,
We are glad to invite you to the inauguration of our new store which will be held on 10th December 2017 at Jumeirah, Dubai at 12 PM.
We started off as a small goods manufacturing firm, supplying to major players in our town but with the support of well-wishers such as yourself, we have been able to expand our business not just across our country, but into international markets as well. We most certainly have come a long way, and none of it would’ve been possible without the aid and support of business partners like you.
It would be our privilege if you could find the time to attend the event, which will feature other prominent forces in the industry as well. We would appreciate if you stayed beyond the conclusion of the event, for a small gathering of our closest partners as well.
We would appreciate it if you could RSVP by the end of the week so we can finish all the necessary arrangements.
We look forward to hearing from you,
Yours Sincerely,
Riya Punjabi
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