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Tenancy Termination Letter

Everyone needs a roof over his head to survive and in some cases they can`t manage to make their own house and thus rent someone else`s. But if by any chance they fail to get acquainted and adjusted with the surrounding social atmosphere or their landlord faces some private emergency, the latter has complete right take back his property on legal grounds. The landlord needs to notify the tenant in some way or the other about the termination of the contract in a proper way. This is where some may face certain problems.

  • The language of the letter should be duly formal and straightforward.
  • Letter should be polite and amiable.
  • Whatever may the reason of termination be, it must be clearly penned down and no abusive comments must be used.
  • The date when the contract is desired to be terminated should be mentioned.
  • Some positive words can be included in the letter.

Tenancy Termination Letter Template

Use our free Tenancy Termination Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

__________

__________

__________

Date: ________ (date of writing the letter)

To,

__________

__________

__________

Sub: Regarding the termination of your tenancy.

Dear _________________(name of the tenant),

This is written to inform you that your constant delay in paying the monthly rent within the allotted time has forced me to take the harshest decision of terminating your apartment lease contract.

Such an irregularity is greatly hampering my business which unfortunately is strictly undesirable.

Thus I want you to make necessary arrangements and prepare to vacate the flat within the __________________________ (desired date of truncation of the contract). Considering the present situation, all I can do for you is referring you to some of my known persons who rent homes. I am extremely sorry for the inconvenience.

Thanking you,

Name and Signature

Download Template (Doc and PDF)

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Tenancy Termination Letter Sample, Email and Example/Format

Sample

From,

__________

__________

__________

Date: ________ (date of writing the letter)

To,

__________

__________

__________

Sub: Regarding the termination of your tenancy.

Dear Mr.ABC,

This is written to inform you that your constant delay in paying the monthly rent within the allotted time has forced me to take the harshest decision of terminating your apartment lease contract.

Such an irregularity is greatly hampering my business which unfortunately is strictly undesirable. Thus I want you to make necessary arrangements and prepare to vacate the flat within the XYZ of next month. Fortunately the date of the renewal of the contract coincides with the date or termination, which will help you to prepare yourself mentally. Considering the present situation, all I can do for you is referring you to some of my known persons who rent homes. I am extremely sorry for the inconvenience.

Thanking you,

Name and Signature

Email Format

From:

Jerry Andrew
101 Third Avenue,
15th Street, Elmont,
New York

To:

Rick Colbert
102 Third Avenue,
15th Street, Elmont,
New York

25th June, 2010

Dear Mr. Colbert,

This is to inform you that your tenancy term will not be renewed and it will be terminated by July 30th, 2010 which is also the end of our 3 years tenancy agreement. Please consider this letter as one month’s notice to vacate the house as per clause 5 of the agreement.

My son is coming back to New York and so I need the flat for his use. Before his arrival I want to make some changes as per his needs and for that I need time. I have already given the renovation contract and the company workers will start the work from 1st of August.

So, please make your due payments before 30th July. I know one month is not sufficient enough to find a new place but I a helpless about it as I recently came to know about my son’s plan and now have to manage everything. If you want I can give you some of my friends’ contacts who also rent their houses. You can give them my reference.

Regretting for inconvenience caused.

Thank You,

With Regards,
Jerry Andrew

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