The corporate world is increasingly looking towards retreats because they find it a perfect place to unwind from the stress which they are normally burdened with. The pile of documents at their workstation or the ever mounting deadlines takes a rear step as they consider holding meetings even in retreats. Such times are usually great for employees of corporate’s because the surroundings are enjoyable for everyone and the work that needs attention can also be discussed at their leisure.
Perhaps the only matter that needs consideration from corporate employees with the requirement to have a retreat agenda which can make it easier for them to hold their meetings successfully.
Creating the agenda for the retreat begins immediately after corporate employees decide they would rather discuss matters of business in surroundings which also allow them to have a good time. Planned well and organized properly will give corporate employees an opportunity not just to look after concerning business matters but to do it in a place which also acts as a stress buster.
The retreat agenda which is prepared provides corporate employees the information that while they can have a good time at the chosen destination, they also need to be prepared to discuss business matters which have been left behind. This is a beneficial strategy both for corporate’s and their employees as the organization does not need to hold back on work and the employees can offer their tips and suggestions in an atmosphere which is different from the office.
Moreover, it makes the employees understand they are working with an organization which is concerned about their well-being and may even encourage them to participate in the meetings wholeheartedly.
Meeting agendas are usually designed for individuals who are expected to attend a particular meeting which is organized by their employers or in some cases even important clients. The agenda which is created must be sent directly to the individual who is expected to participate in the meeting. It may either be mailed, emailed or even handed over in person.
An individual on behalf of the organizer needs to write the retreat agenda. When writing the agenda the individual must have a proper understanding of why the retreat has been chosen for the meeting.
The individual must make a list of objectives which are intended to be accomplished during the retreat meeting. On occasions where multiple matters need to be addressed the most critical among the many must be given precedence. The individual must also ensure that the following information is also mentioned on the agenda.
Essential Information Which Must Be Provided On A Retreat Agenda
- The date, schedule and the location of the retreat must receive a mention at the start of the agenda.
- The goals to be achieved at the retreat must be determined before departing for the destination.
- Having a retreat agenda will also make it essential for the organization to include some fun and games alongside business activities and therefore time must be set aside for the same.
- The topics that need to be discussed should be determined beforehand along with the people who will be responsible for the presentation. The objective of this activity is to inform the invitees to be prepared for discussions on the subject as needed.
- Most importantly the organization should make every effort to be flexible at the retreat and refrain from imposing strict deadlines on employees.
Apart from the basic guidelines the individual writing the retreat agenda can consider any tips which he or she may have experienced and felt necessary to be included in the agenda.
Example of Retreat Agenda 1
Leadership Retreat Agenda [Developing A Ministry Action Plan]
Suggested Etiquette For the Meeting.
– Cell phones to be switched off.
– Use of laptops only allowed for research and notes, and invitees are advised not to spend time on social media.
– Discussions must be concise without being monopolized, and questions are welcome from the invitees.
Session 1: Personal Histories And Strengths
Move around the room and answer the following questions about yourself.
– Where did you grow up?
– What is the number of siblings you have and where are you placed among your siblings?
– What was the most important challenge during your childhood?
Session 2: SWOT
– What is the reason for the success of our congregation?
– Why is your group recognized and how we can capitalize on the recognition to accomplish our mission?
– What are the good things people say about our congregation?
– What are the strengths of our group?
– Steps we should be taking to improve to succeed in our mission.
– What are the weaknesses within our structure, leadership and any other culture which may be hindering us from succeeding in our objective?
– Based on our strengths and weaknesses what opportunities can be considered as presenting themselves to us?
– How can we change by doing things differently than the present to accomplish our mission?
– What are the issues, roadblocks, barriers, and threats which are holding us back from accomplishing our mission?
– Are we doing things that do not align with our mission and values?
Session 3: Action Planning For the Year.
– Identify 2 to 5 high-level objectives to be accomplished for the forthcoming year.
After taking into consideration the current size of our congregation and also breaking downsize barriers what are the 2 to 5 we should be doing over the next year to accomplish our objectives.
Conclusion after creating a ministry action plan from this process.
Example of Retreat Agenda 2
[Location: Name of the Retreat Chosen for the Meeting]
9 AM — Arrivals, breakfast, and networking.
9:45 AM — welcome and opening remarks by [name of the individual]
10:45 AM — U-turn by [name of the individual]
11:45 AM — break and change rooms.
12 PM — sports and programs for preassigned employees.
12:30 PM — buffet lunch and employee service awards.
1:30 PM — sports and programs as well as collaborative sharing sessions.
4:05 PM — break, dessert, and change rooms.
4:20 PM — leveraging volunteers for change and impact by [name of the individual].
5 PM — plated dinner.
6:30 PM to 8:30 PM — unified sports experience.
9 PM — adjournment.
Planned well ahead of time a retreat agenda can be a useful tool for employees to be involved with work while being in a location which is different from the office. It proves to be extremely relaxing both for employees and their employers because they get an opportunity to be together and enjoy the things of life would normally be unavailable in the office.