An interview agenda can be a guideline for both the interviewer and interviewee before they meet for an interview. It gives the interviewer information about how he or she should present themselves at the table and how they can transit from one point to another. The interviewee can also depend on an interview agenda to learn what they can expect at the table and prepare themselves beforehand for the interview.
The writing of an interview agenda begins the moment after a company decides to hire fresh employees and begins screening resumes of candidates for the position advertised. The interview agenda must be written at this stage after considering the various applications received from candidates. Writing the interview agenda earlier will give the interviewer the opportunity to remain prepared not just to confront the candidates but also to make them comfortable with the interview on the kind of questions they should be posing.
The agenda is not a document which teaches the interviewer to appear as a stern individual. On the contrary, it gives them the information of how they can conduct an interview casually in order to make it effective and assess their potential candidate in a proper manner. The agenda offers the interviewer’s a structure which is predesigned on the matters that they need to remember as they conduct the interview.
The interview agenda is prepared for the individual who will be conducting the interviews of the shortlisted candidates for the company. The agenda prepared can certainly be maintained as a record for future use because companies often witness a high turnover of employees and need to get into the task of conducting interviews quite frequently. Having an agenda in their files will make it easier for them to follow a set pattern which would have proved successful earlier.
The agenda for the interview is written by an employee of the company who understands well how interviewers and interviewees would behave when confronted with each other. They would either have been through the process themselves or have had some experience of conducting successful interviews leading to the hiring of exceptional candidates. They would have information how a proper agenda can benefit the company in hiring the kind of candidates they need.
Points to consider while drafting Interview Agendas
- The agenda prepared would help the interviewer to get a complete picture of how they should behave before the interviewee during the meeting.
- The interviewer would get comprehensive information on the aspects that should be stressed upon and the kind of questions that would be best for assessing the candidate.
- If the interviewee also has access to an agenda the candidate can be expected to be well prepared and would not hesitate to highlight their skills with any questions they may face during the interview.
The interview agenda is helpful in various ways for candidates appearing for an interview or even companies that are looking forward to hiring fresh employees. The agenda proves to be an excellent method which can be used both by employers and prospective employees to confirm their suitability to each other and begin a successful partnership.
Example of Interview Agenda 1
Agenda For The Interviewer
- Thank the candidate for accepting the meeting with you.
- Explain that the meeting is just to make a recommendation and the governing body will be making the ultimate decision if it is the process of the company.
- Provide information about the organization and its governing body while explaining the program to the organization, mission, history and ask whether the candidate has any questions.
- Explain why you are interested in the candidate as a prospective member and be specific about the skills you admire in the individual. Explaining whether you have had young candidates before or not will also prove beneficial.
- Review the letter of agreement and specify what is expected from the candidate as an employee.
- Explain the kind of training the candidate can expect and any critical issues which are currently facing the governing body along with any of the information which proves beneficial.
Questions For the Candidate
- Why are you interested in our organization? What aspect of our mission or work appeals to the most?
- What commitment are you able to make this organization?
- What is your background and experience and what kind of services have been involved in?
- What are you hoping to contribute or gain from the organization?
- What skills, training, resources, and expertise do you have to offer to this organization?
- What are your weaknesses?
- How can we help you to be successful as a leader or a member of the governing body?
Inquire whether the candidate is still interested in the position.
Invite the candidate to observe a meeting or any one of the organization’s programs.
Offer a booklet of information on the organization and its governance after the interview and not before because it can distract the candidate.
If the candidate declines a particular position they can be asked whether they would be interested in working in another capacity if the organization permits the same.
The interview can be adjourned after completing the procedure listed above.
Example of Interview Agenda 2
Every interviewer has three key points in mind and they are often pondering on the subjects of:
Can the candidate do the job?
Will the candidate love the job?
With the organization prefer working with the candidate?
List the most important things you would want to tell the interviewer about you for questions such as:
give me more information about yourself [have your answer to the question ready to be delivered in two minutes and ensure it relates to the job]
Emphasize your relevant skills.
List 3 to 5 related experiences which can demonstrate that the competencies that are being sought by being prepared to describe a problem on the steps which must be initiated to solve it.
Why do you want the job?
Be prepared to express that you are not just thinking about money or a promotion and have put plenty of thought into this issue.
What are your long-term goals?
Inform how the role you have applied for will help you to reach your goals.
Conduct some research on the company before going for an interview because it will give you an opportunity to add some powerful questions during the interview which can impress the interviewer.