Vast changes are being witnessed in the corporate world where retreats have become a popular trend. The corporate staff believes it is a perfect opportunity to unwind from the stress without having to remain concerned about the large pile of documents on the workstation or to meet continually changing deadlines.
Team retreats are often enjoyable for employees but if they are planned well and also organized everyone can have a great time at the retreat. Executive retreats are a great way for employees to enjoy in some fun activity and also become involved in team building throughout time dedicated for the event.
Going out on an enjoyable trip to a retreat doesn’t in any way negate the need for having an executive retreat itinerary agenda. It is essential to understand that the flow of activity cannot be disrupted by anything and therefore organizing the retreat appropriately will also become important.
Employees who wonder why there is a need to create an executive retreat itinerary agenda may not know that without one the retreat has the potential to become chaotic and go awry. Whenever retreats are planned, they have a specific goal or a purpose and having an agenda can become a great way of accomplishing the goal of the retreat. The board could be to foresee the future of the organization, to build a stronger team and any other matters which need to be considered.
An executive retreat itinerary agenda is written to announce the purpose and the date of the retreat to the employees who will be participating in the meeting. It is either created by the HR department or the responsible management of the company and sent to all the participating invitees at least a few days before the date of the retreat. What is the information that should be provided when preparing an agenda for the meeting at the retreat?
Meetings in retreats are not short and are usually spread over 2 to 3 days which could be over the weekends. Preparing the agenda will need plenty of thought from the person responsible who should consider all details including the time of the departure, the agenda planned for the period and even the time of departure from the retreat. Whosoever is preparing the agenda should consider individual and group responsibilities which may be assigned to ensure that the retreat is a great success.
Tips for drafting Executive Retreat Itinerary Agenda:
- Understand the purpose of the retreat.
- Determine the goals in mind for the retreat.
- Provide information about the location of the retreat.
- Prepare a schedule for the retreat according to the number of days planned.
- Speaking about social activities will be helpful and make employees understand they also have some fun activities.
- The date of departure from the retreat is also a requirement which needs a mention.
Employees who wonder whether it is really necessary to hold a meeting at a retreat must understand it is a great way for them to reinvigorate themselves and engage in some fun activities rather than just taking a seat and listening to discussions which can often become boring during meetings.
Moving the employees away from the office even for a single day provides an opportunity to de-stress them and remove any irritations which may have been caused by their workload. Employees who are assigned the task of preparing the agenda can also use the meeting at the retreat as a method to relieve some of the stress which would have been thrust upon them by the additional responsibility.
Example of Executive Retreat Itinerary Agenda 1
[Name of the Organization Planning the Retreat]
Day of Arrival at the Retreat
Arrive and Unpack.
Discussion of the Purpose of the Retreat.
Discussion — Camaraderie in the Company/Organization.
Games and Fun Activities.
B. Teambuilding Exercises.
C. Group discussions about issues and problems encountered by the organization.
D. Evaluation of the issues and problems of small groups [to understand how the issues and problems can be addressed and to set guidelines for achieving the goals].
F. Breakdown of the budget to consider future goals and objectives.
G. Design a calendar for the organization outlining important events such as social functions, competitions, community service, future retreats, etc.
H. Review of organizational policies and procedures with proper forms, dates, and deadlines.
J. Review of memberships, responsibilities and review committee structure.
K. Leisure Time.
L. Campfire discussion
B. Review of organizational bylaw.
C. Discussions of job descriptions and responsibilities of all participants.
E. Prepare for Departure.
[Signature of the Individual Preparing the Agenda],
[Name of the Individual].
Example of Executive Retreat Itinerary Agenda 2
[From Name of the organization planning the retreat],
Thursday [Date and Time]
7:30 PM To 8 PM Welcome and Introductions.
8 PM To 9:15 PM Evening Program by the Campfire.
9:15 PM To 9:30 PM conclude in session and introduce the agenda for friday.
9:30 PM To 10 PM Fireside stories and hanging out.
Friday [Date and Time]
8:45 AM To 9 AM Arrival Time and Registration.
9 AM To 9:30 AM Commencement of the Program with Introductions.
9:30 AM To 10:15 AM Program
10:15 AM To 10:30 AM Break
10:30 AM To 11:45 AM Program Continues.
11:45 AM To 12:45 PM Complimentary Lunchtime Health and Wellness Programs Offered.
12:45 PM to 2 PM lunch.
2 PM To 4:30 PM Program Continues.
4:30 PM To 5 PM Wrap up.
5 PM Conclusion of Program and Departure to Home.
[Signature of the Individual preparing the agenda],
[Name of the Individual].
An executive retreat itinerary agenda will change according to the organization or the group planning the meeting and can even extend up to 4 to 5 days. Having an agenda just makes it easier for all participants to focus on the meeting while also having fun as may have been scheduled by the organization.