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Complain Letter To A Subordinate

A Complain Letter to a subordinate is usually written when the concerned employee shows little or no improvement in his attitude/behavior/performance in his/her workplace. The superior or boss of the organization uses this as a means to warn the employee that stern action including demotion/dismissal may be administered if the employee fails to heed to the complaint letter by correcting his/her wrong doings.

  • Start by saying that despite repeated warnings the employee has not improved on his/her shortfalls.
  • Briefly explain the shortfalls about which you are complaining.
  • Mention that this letter should be treated as the final warning and any recurrence will result in stern action. Mention the action if possible.
  • End by asking the employee to take appropriate remedial measures hereon to secure his/her repute and position in the organization.

Complain Letter To A Subordinate Template

Use our free Complain Letter To A Subordinate to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

To,

__________ (name of employee)

__________ (designation)

__________ (name and address of organization)

__________

__________ (date of writing letter)

Dear Mr/Mrs. __________ (name of employee)

This is to inform you that despite repeated warnings; you have not shown any improvement and continue to …. (mention in brief about shortcomings of the employee and mention that such behavior/action is unacceptable)

This is the last warning for your shortfalls. Any recurrence will result in … (mention action that will be taken).

Please treat this letter as the final warning and take appropriate remedial measures hereon to secure your reputation and position in this organization.

__________ (your name)

__________ (your designation)

__________ (name and address of organization)

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Complain Letter To A Subordinate Sample, Email and Example/Format

Sample

To,

Robert Smith

Customer-Care Executive

Tell Infotech

New York

12September2013

Dear Mr. Robert,

This is to inform you that despite repeated verbal warnings; the last one given by me personally, you have not shown any improvement and continue to come late for work, many a times in a drunken state. Moreover your team-mates and subordinates have complained that you have not discontinued using abusive language while at work.

Apart from a steep fall in your performance, such unethical behavior from a middle-level management employee is unacceptable.

This is the last warning for your callous attitude towards work and behavior unbecoming of an employee in our reputed organization. Any recurrence will result in your dismissal from your post of Assistant Manager-Sales.

Since you have been an asset to our organization in the past, I have taken personal interest and requested the management to give you a last chance .Please treat this letter as the last warning and take appropriate remedial measures hereon to secure your reputation and position in this organization.

Benny Mathew

Branch Manager

Tell Infotech

New York

Email Format

Ms/Mrs.________________

Address_________________

Date _________________

Subject: Complain regarding behavior

Dear Mr. /Mrs.

This is to inform you that performance in the company and behavior towards employee is not of the standard as expected from you. There are many complain regarding your behavior and attitude towards other persons in our department.

There are continuous reports of your misbehavior with your subordinates. Your performance is not as expected and demanded as reflected in your report performance card. You have not met many deadlines and are running behind schedule in many projects.

The discipline committee has viewed the matter seriously and you are warned in this regard. If further improvements are not noticed in you, you may have to face severe repercussion ranging from depromotion to expulsion

You are respectfully warned and informed in this regard.

Yours,

________________

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