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Complaint Letter to the Landlord

A complain letter to the landlord is written by the tenant to the owner to inform the later about certain problem/problems in hand which have to be resolved urgently. The tenant can use this letter to address issues beyond his/her preview including seepage, major plumbing repair, electric rewiring problems, payments for  major repair in the accommodation or society and so on.

  • Start by mentioning work-service/repair which needs to be undertaken on priority and specify delays from planned schedule if any.
  • Specify if any action/penalty will be taken for any further delay by certain authorities.
  •  End by requesting the owner to undertake the repair/work service urgently on highest priority.

Complaint Letter to the Landlord Template

Use our free Complaint Letter to the Landlord to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From

__________ (your name)
__________
__________ (your address)

To

__________ (name of owner)
__________ (address)
__________
__________

Date __________ (date of writing letter)

Dear Sir/Madam,

I am writing this letter to inform that ….(mention the work-service/repair which needs to be undertaken on priority ).

It has been ….….( mention any delay in commencement of work) but no work has commenced so far.

If repair works are not undertaken immediately,…(specify if any action/penalty will be taken for any further delay) .I request you to treat this matter as most urgent and commence necessary works immediately to avoid future inconvenience.

Kindly do the needful at the earliest.

Thanking You

 

__________ (your name)

 

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Complaint Letter to the Landlord Sample, Email and Example/Format

Sample

From

John Abraham
Flat No-24, Palm Heights
Texas.

To,

Martin Carmen
Hover’s Nest
Highbund Street
Texas

12September2013

Dear Mr. Carmen,

 

I am writing this letter after our last conversation over phone a week back in which I reminded you about need to undertake urgent major plumbing repair in the bathroom since it has been causing heavy seepage in the flat below.

I showed the seepage to your plumber and he promised to start work after getting your approval on the estimated expenditure. It has been two weeks since but no one has come over to start repair work so far.

Moreover, the manager of the society has warned that he will take stern action if repairs are not undertaken immediately. Since I will be out of town for three weeks starting 04October2013, I request you to treat this matter as most urgent and commence necessary repair works so that my planned holiday is also not disturbed.

Kindly do the needful at the earliest.

Thanking You

 

John

 

Email Format

It is a great trouble for the tenants in the rainy season if the apartment that they have rented develops any water logging or leakage problem. A tenant cannot undertake any repair work on his own behalf and thus has to inform the landlord of the existing problem and requesting him to undertake the necessary repairs. A complaint letter then informs the landlord what sorts of problems are being faced by the tenants.

Dear Mr. Stuart,

I am writing to inform you that due to heavy rains in our city, for the past several days, there has been a problem of water seepage in our building.

Large quantity of water has collected on the terrace. As a result of which the water has seeped through the ceilings of Flats #7, 8, 9. Due to the seepage the wall and the ceiling plaster is being damaged .The seepage is further damaging the wallpaper and the woodwork also.

If the problem is not dealt timely then it can lead to extensive damage in all the flats. So I on behalf of all the tenants request you to look into the problem and do the needful as soon as possible.

Thanking you,

Yours truly,

 

Marcy

 

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