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Complaint Letter Example

Many of us have many complains. And we always want them to be solved as early as possible. A complaint can be made over the phone or by writing a letter. A letter of complaint imprints your situation in better way and in a legal manner. A complaint letter should be precise and the exact problem should be mentioned.

Here is a sample complaint letter example:


Steven Johnson

House no- 50

Orchid Apartments,

7h Revenue,

New York


Mr. James Lawrence


Genius Electricals Ltd,

New York

16th May, 2010

Ref: Complain letter regarding the non working of the refrigerator

Dear Mr. Lawrence,

On 3rd April, 2010 I have purchased a refrigerator from your showroom. Its model no. is 185665 and bill no. is 1032. After installation it was working fine for a week but then its cooling system has broken down.

I first made a verbal complaint about the issue but no action was taken for about a week. Then again I complaint about the problem and one of your engineers came and did the inspection. He advised me to change the complete set as there was some technical problem with the cooling system which could not be fixed permanently.

Therefore, I request you to kindly change the refrigerator as it is still in the warranty period. I am enclosing the copy of the bill and other documents for your reference and hope that my request will be entertained very soon.

Thanking You,


Steven Johnson

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