Press enter to see results or esc to cancel.

Leave Extension Letter

A leave extension letter is written by an employee who is already on leave but want to extend the same due to some unseen circumstances. Through this letter, an employee can request his employer to provide him extension on his leaves and also provide the valid reason for the same. It is always recommended to write a leave extension letter if you want to extend your leaves other it will create a negative impression of yours in the eyes of your employer.

  • First and foremost it is vital to be humble and courteous in writing a leave letter for extension of leaves.
  • You must provide a valid reason for extension of your leaves.
  • Tone and content of the letter should be formal.
  • Wordings of the letter should be written in such a way that it expresses your appeal in a genuine manner.
  • Do regret for the inconvenience caused because of you.
  • Once you are through writing the letter, please recheck the same for amendments, if needed.

Leave Extension Letter Template

Use our free Leave Extension Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear _____________,

This is to bring to your kind attention that my ______________ has worsened and doctors have advised me to be in their supervision for ____________ days. I would like to extend my leaves for _____________ days till I recover completely.

I have spoken to ___________ and he will submit you the weekly project report. I hope you will understand my situation and grant me leave extension for _________ days.

Thanking you,

Yours sincerely’




Download Template (Doc and PDF)

Word Filepdf

Leave Extension Letter Sample, Email and Example/Format



Robert Smith

Franchisee Manager

UCC Cafes


Date (Date on which letter is written)


Mr. George Winston

Senior HR Manager

UCC Cafes

Sub: Requesting for leave extension

Dear Mr. Winston,

I would like to bring to your kind attention that I am on leave for the past one week due to a recent back injury. I have recently gone for the tests and my doctor has advised me to take bed rest for one more week for complete recovery. I am attaching my current medical reports for your reference.

I really regret for the inconvenience from my end, but I am in a position to work from home. I would be grateful if you could mail me my projects file so that I can complete the same from my home itself to prevent any delay.

I hope you will understand my situation and extend my leave s for one more week i.e, from 5th September to 12th September.

Thanking you,


Yours sincerely’


Robert Smith


Email Format

In every letter of leave, one would mention the date of resuming work after taking leave for sufficient days. there are some cases where you will require few more days of leave to complete your work because of some delay or you would have not recovered from any diseases or injuries. In that case, you can write a leave extension letter to specify your need to extend your leave.

Dear Deepa Reddy,

I am writing this letter to inform you that I am in need to extend my leave because of another stone found in my kidney. Earlier this month, I requested you to grant leave for one week to remove stones from my kidney. The surgery was successful and I am in rest for last four days. but, yesterday I suddenly had pain once again in my abdomen and doctors confirmed that I still have trials of small stones in my kidney.

I will be undergoing another small surgery this coming weekend [ dates not yet finalized]. I kindly request you to extend my leave for additional two weeks and help me to recover soon. I will inform you if there are any changes in the schedule.

Thanking You,

Yours sincerely,


Madelene Jacobson


Leave Extension Letter Generator

Still feeling lazy to write Leave Extension Letter?
Try our letter generator to write professional, concise and quality letters within seconds.

Leave a Comment