Casual leave is requested by an employee when he/she needs a break or a rest for a few days maybe after a busy week at work. It can also be written to request for a few days to attend a training or another personal matter.
On most occasions, companies have casual leave application forms that should accompany a casual leave application letter. Casual leave days given are subtracted from the total annual leave days one is eligible for. Such a letter is addressed to the employer.
A casual leave application is a formal letter to notify your employer or the relevant authority of your absence for a certain period. Documentation is needed to account for the annual leave days you have remaining. Employers use such letters for record-keeping of their employees’ whereabouts. Informing your employer in time allows them to make arrangements for your replacement while you are away.
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Tips for writing a casual leave letter
- Use formal and professional language
- Submit the letter in good time
- Mention the exact dates you are leaving and resuming work
- Mention a person who will assume your duties while you are away
- Ensure to include a signature
- You may enclose a casual leave application form
- Keep it brief and precise
Casual Leave Letter Templates
If you had a tough week and you feel like you need a few days’ rest, you can apply for a leave. Here is a casual leave letter template that you can customize. Consult the sample letters below for more details.
Date (date on which letter is written)
My name is ____________ from the ____________ department and I wish to request for a ____________ days’ casual leave to attend a training on ____________ which is being facilitated by ____________, our partner company. The training is taking place in ____________ on ____________.
I wish to start my leave on ____________ and resume office on ____________. This training is focusing on ____________ and this is a great opportunity for our company to learn about new technologies to develop new software for our clients. I will share the knowledge and skills acquired from this training on the onset of our ____________ project that will be launched on ____________.
I recommend ____________ to assume my duties in my absence. I will ensure to forward the necessary documents on the project before I leave. Please contact me on my mobile ____________ or email ____________ if you need my assistance.
I have forwarded my leave application form to ____________ and herewith attach a copy for your reference. I hope that you will consider and approve my leave application.
Date (Date on which letter is written)
This is to bring to your kind attention that my ____________ is suffering from ___________ and I need to take ________ to the doctor for the medical tests. ____________ is already complaining of pain in ________ and is needed immediate medical attention for the same. For this purpose, I need to take a leave from office for ___ days.
In my absence, _____________ will take care of my clients also. I am always available on my mobile if you need any assistance.
I hope you will consider my application and grant me leave for _________ days.
Casual Leave Letter Samples
Family or personal issues may require you to request a few days off work. With the help of our casual leave letter, you can tailor a convincing and professional leave request to your employer.
146 Gulf Ave.
Appleton, WI 54911
Date:____________ (Date on which letter is written)
72 Cambridge St.
Lawrenceville, GA 30043
Sub; Application for casual leave
Dear Mrs. Schwartz,
I hereby write to request a leave for two days. It has been a busy week at work and I wish to take personal time to move into a new house I bought which is closer to the office. Because of the tight schedule we have had this month I have not been able to move in and file the paperwork. I request to take the leave starting from 7th March and resume on 9th March 2020.
I have discussed the matter with Chadwick Tucker and he has agreed to take up my duties until I resume work. I have instructed him to call or email me if there is an emergency or any queries on the project I am working on. I sent you an email on the latest updates on the client’s report. Kindly contact me on my cell 223-576-3455 if you have any questions or need clarification.
Info time Associates
Date (Date on which letter is written)
Senior HR Manager
Info time Associates
Sub: Casual Leave Application
Dear Mr. Mathew,
I, at this moment, would officially like to inform you that my daughter is not well, and I would like to take her to the hospital for complete medical checkup. For this, I need to take leave for one day from work. She is suffering from the pain in her stomach and also having a fever. We are anxious about her. She is also not going to her school for the past week.
I have spoken to Samuel, and he will meet my clients in my absence and will update you on the status on the same. I will submit all the medical reports of my daughter after the checkup for your reference.
I hope you will understand my situation and grant me leave for one day.
Casual Leave Letter Email Formats
To ensure that your boss gets your leave application in good time, you can write an email. Have a look at our free casual leave letter in an email format that you can customize to write a formal leave request.
Dear Mr. Golden,
I hereby write to apply for casual leave for one week starting from 2nd February to 10th February 2020. I have enrolled in a workshop and training on machine learning which is being facilitated by our partner company Andela. The training is taking place from 3rd to 7th February and the workshop will take place in the remaining days. I will be leaving for Texas for this training and resume work on 10th February 2020.
The purpose of this training is important for our company because of the new project we are hoping to launch in the next three months. I strongly believe it will inform our work and research in developing new software for our clients. I will share the knowledge and skills acquired from this experience with my colleagues when I return.
In my absence, I have delegated my duties to my second in command Rickie Gillespie and he has accepted to assume my duties. I will be available on my mobile 685-503-4826 and email email@example.com in case my assistance is required. I herewith attach my leave of absence application form for your reference.
Dear Mr. John,
I am writing this letter to inform you that I need a day leave on 15th June. I need to take my daughter to a hospital to check her teeth and mouth as she is suffering from pain for the last two days. Though she has consulted my family doctor and taking medicines for these days, it is safe to consult with a dentist.
I will be back in the office on 16th June, and you can reach me any time via my mobile number, which you can find in your database. I thank you, heartily, for considering my leave application.
Dianne D. Lockett
As much as you are entitled to leave days, it is noble to inform the company or the organization you are affiliated with to maintain good relations. This will also help your employer to make arrangements to assign someone your duties so that your work is not left behind. It is important to be precise about the reason for the leave, the day of leaving, and resuming work.