A letter for leave of absence is written to take leave from work. It needs to convey the reason for the leave. It needs to be addressed to the immediate boss to request for leave. Also, the dates need to be mentioned during which the leave will be availed. A leave letter is written to inform the concerned authority about your intent to abstain from work due to specific reasons. If the reason for leave cannot be disclosed, one should politely mention the cause for requesting leave for personal purposes.
Also, in the case of taking leave from office, mentioning the backup for the person on leave or a contact person who can help in the absence of the writer would be a good and responsible gesture. It should be genuine, as well as to the point. It not only informs the leave details to the boss but also conveys a positive message that the writer is responsible for reporting that he/she will be on leave so that work would not be hampered.
Letter for Leave of Absence Writing Tips
- The letter must be written in a formal language because it is being addressed to the boss.
- The reason for the leave should be mentioned crisply.
- The dates need to be mentioned accurately.
- In the case of leave letter for work, a backup or contact person should be mentioned with contact details.
Leave Letter Template
Use our free Leave Letter to help you get started.
From,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Date __________ (date of writing letter)
To,
______________
__________________
SUBJECT: Letter of Leave of Absence
Dear ________ (Receiver’s name),
This is to inform you that I will be absent from work starting from (date), as ________ (reason in detail). In my absence, my project and files will be taken care by________ ( name of the backup). I have handed over all my responsibilities to different team members, and I am sure they would do it appropriately.
For any emergency, you can contact me on this number________.
As I informed you before I will be joining back on (date)___________.
Sincerely,
_________ (Sender’s name)
Sample Letter
From,
Rohini Singh,
PMO Project,
Assistant Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Date: 27.2.17.
To,
Mr. Karan Mehra,
Project Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Subject: Letter of Leave of Absence
Dear Sir,
I am Rohini from the PMO project. I want to avail leave of absence for five days starting 7/3/2017 till 12/3/2017 leave as it is my sister’s wedding. The wedding is in Delhi. It is going to be a three-day affair, and I would be traveling for the other two days. I would be back in the office on 13/3/2017. I have already kept all the necessary documents ready for the IT audit happening on 9/3/2017.
Also, the arrangements for approvals and the requirements for the client visit on 10/3/2017 and 11/3/2017. Mr. Randheer Shukla will be my backup in my absence. He will take care of the audit, as well. Mr. Sandeep Hooda also can be contacted in case of issues related to reports. I cordially invite you as well as the team for the wedding. However, I will be available for calls in case of urgent issues.
Thanking you
Yours Sincerely,
Rohini.
Email Format
The following is a sample for a letter of leave of absence in email format.
To: name@email.com
From: name@email.com
Sub: Leave Application.
Dear Sir,
This is to inform you that I will be absent from work starting from (date), as ________ (reason in detail). In my absence, my project and files will be taken care by________ ( name of the backup). I have handed over all my responsibilities to different team members, and I am sure they would do it appropriately.
For any emergency, you can contact me on this number________.
As I informed you before I will be joining back on (date)___________.
Sincerely,
_________ (Sender’s name)
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