A Paternity Leave Letter is written by a male employee to take a leave from work as he is going to be a father. It needs to convey the reason for the leave. It needs to be addressed to the immediate boss to request for leave. Also, the dates need to be mentioned during which the leave will be availed.
Pregnancy is a quite difficult and challenging phase for a woman, and she needs lots of care and hence requires a lot of time and rest. The best person to be there for a to-be mother is the father of the baby, her husband. Therefore, a paternity leave option is provided by an organisation. A paternity leave letter is used to inform the concerned authority about the intent to avail a paternity leave.
Also, a paternal leave letter to employer gives a clear picture to the boss about the duration of the unavailability of the employee to plan for a replacement for the indeed said time. It should be genuine as well as to the point.
It not only informs the leave details to the boss but also conveys a positive message that the writer is responsible for reporting that he will be on leave so that work would not be hampered.
Table of Contents
Paternity Leave Letter Writing Tips
- The letter must mandatorily be written in a completely formal language as it is being addressed to the boss.
- The reason for the leave should be explicitly mentioned crisply.
- The subject needs to be mentioned as the Paternity Leave Application to simplify the work for the receiver.
- The dates need to be mentioned accurately.
- A backup or contact person should be mentioned with contact details.
Paternity Leave Letter Template
Use our free Paternity Leave Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
_______________,
_______________,
_______________.
Date: ______________ (date of writing the letter).
To,
_______________,
_______________,
_______________.
Subject: Paternity Leave Letter
Respected Sir,
I am _______________ (Name), from _______________ (project). I am pleased to inform you that I am an expecting father and my wife is in her _______________ (month) of her pregnancy, and I would like to avail the paternity leave. I request you to please grant me _______________ (no. of days of leave) leave, as _______________ (Reason).
_______________ (backup) will be the backup during my absence. You can also contact _______________ (Point of contact) for any other issues. However I will be reachable on my mobile number _______________ (Mobile number) for any urgent issues.
Thanking you.
Yours faithfully,
_______________ (Name)
Sample Letter
From,
Ratan Singh,
PMO Project,
Assistant Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Date: 17.2.17.
To,
Mr Karan Mehra,
Project Manager,
LMP Account,
Pragati Software Solutions Pvt.Ltd.,
Whitefield,
Bangalore – 560066.
Subject: Paternity Leave Letter
Dear Sir,
I am Ratan from the PMO project. I am pleased to inform you that I am an expecting father. My wife is in the eighth month of her pregnancy. Her delivery date is on 27/3/17. I want to avail my paternity leave to support her.
I would require three months of leave to take care of her during the last month of her pregnancy and for the first two months after the baby is born. Hence, I request you to please grant me three months of leave. I will be back in the office on 30/6/2017.
Mr Randheer Shukla will be the backup in my absence. Mr Sandeep Hooda also can be contacted in case of issues related to reports. However, I will be available for calls in case of urgent issues. Contact: 9036671181
Thank you for understanding.
Yours Sincerely,
Ratan Singh.
Email Format
The following is the email format for a paternity leave letter to a boss.
To: name@email.com
From: name@email.com
Subject: Paternity Leave Letter.
I am _______________ (Name), from _______________ (project). I am pleased to inform you that I am an expecting father and my wife is in her _______________ (month) of her pregnancy, and I would like to avail the paternity leave. I request you to please grant me _______________ (no. of days of leave) leave, as _______________ (Reason).
_______________ (backup) will be the backup during my absence. You can also contact _______________ (Point of contact) for any other issues. However I will be reachable on my mobile number _______________ (Mobile number) for any urgent issues.
Thanking you.
Yours faithfully,
_______________ (Name)
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