These days companies are offering maternity leaves to their female employees when they need the same. Becoming a mother is one of the best given by God, and every woman must enjoy every phase of their pregnancy.
For this, they are required to write a maternity leave letter and also mention the specified period for the same. By doing this, they are expressing their generosity, and the organization also gets for the employee’s absence, and they can look for the alternate in the meantime till she joins back.
Here are tips and sample to help you write a maternity leave application letter to your employer –
Table of Contents
Employee Maternity Leave Letter Writing Tips:
- First and foremost it is vital to inform the concerned person about your pregnancy and due date of delivery.
- You must mention the period for which you would like to take your maternity leaves.
- You must enclose documents supporting your cause for the records.
- The tone of the letter should be formal
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Employee Maternity Leave Letter Template
Date (Date on which letter is written)
I, hereby, would like to inform you that I am in the final stage of my pregnancy and the due date for the delivery is ___________. My gynecologist has advised me to get admitted to the hospital at the earliest. Therefore, I would like to avail my maternity leaves for the period of ______________ months.
In my absence, my responsibilities will be taken care by __________________. I hope you will understand my situation and grant me leaves for __________ months starting from ___________.
Employee Maternity Leave Letter Sample, Email, and Example/Format
Infotech Solution Pvt. Ltd.
Mr. Samuel Peterson
Infotech Solutions Pvt. Ltd.
Sub: Maternity leave application
Dear Mr. Peterson,
As you are aware that I am in the last stage of my pregnancy and the due date for the delivery is 8th September 2016. My gynecologist has advised me complete bed rest in my final stage and to get admitted to the hospital as soon as possible.
I am writing this letter to officially inform you that I will be availing my maternity leaves for three months w.e.f 1st September 2016.
Please find enclosed my medical reports for your reference. I have spoken to Ms. Kelly and she will be handling my responsibilities until I return.
Considering all the facts, I wish that you will process my leave application at the earliest.
Maternity is one of the most important and the most awaited thing in a females life. Understanding the importance of maternity, many industries have maternity leave allowances for women. Maternity leave period extends to one full year and if a women wish to take maternity leave, then she can make use of one full year. There are some formats or things that you need to specify in an employee maternity leave letter to get approval. Check the one shown below.
Dear Faye Roberts,
to: email of receiver
from: email of sender
Subject: Maternity leave
I am Naomi Delp and I am working in your consultancy as a chief software engineer. You already know that I am nearing my delivery date and I wish to avail my full maternity leave along with my annual leave allowance, as I have my full annual leave allowance unused.
My baby due date is 28th November and I wish to get admitted to the hospital as soon as possible. I wish to avail maternity leave for one year starting from 22 November,2016. I will join the office in November 2017 and I will make sure that you are informed of any changes in the plans.
Kindly process my application and approve my leave as soon as possible.
Naomi C. Delp
Employee Maternity Leave Letter Generator
Try our letter generator to write professional, concise and quality letters within seconds.