Given the competitive environment that exists in companies and firms today, where each day brings forth a new challenge and problems to solve, a fair few may be hesitant to request a leave for an extended duration. This could be out of fear, given it may negatively affect their standing within the company and reflect poorly on their performance etc. However, such isn’t the case at all times, and in most cases, the management may agree to grant you a leave to attend to your commitment.
It is important to write a Thank You Letter to the person who approved and sanctioned your leave, especially if it seemed to be improbable at first. The letter must be formally written and should address the person directly. It should acknowledge them for having it approved and must effectively convey your thanks. The letter should brush over what you need the leave for and must not go into any details about the matter. One must keep the tone of the letter courteous and polite throughout and avoid errors and mistakes.
Table of Contents
Thank You Leave Letter Writing Tips
- As this is an official letter, the language used must be formal.
- The contents of the letter should amply express your gratitude.
- The letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Thank You Leave Letter Template
Use our free Thank You Leave Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear Sir/Maam,
I am writing this letter to convey my gratitude to you for accepting my leave request from ___________ (date of leave) until the ___________ (date of return).
I was uncertain whether or not the application for the leave would be accepted given the urgency with which it was submitted. As you are aware, I am applying for it due to___________ (reason) and it was indeed a welcome surprise when I received the confirmation letter.
Once again, I would like to extend my most sincere thanks for understanding my predicament and allowing my leave of absence.
Yours Sincerely,
___________
(Name and Signature)
Sample Letter
To,
sam Wellings
HR Manager
ABB Company
Date: 10th August 2017.
From,
Blake Wilson
Junior Analyst
ABB Company
Subject: Thank You
Dear Sir,
I would like to convey my sincere thanks in having my leave application approved from 12th of August until the 19th.
Initially, I was quite hesitant about its approval, given the timing of the leave coinciding with the audit as well as the short notice on the submission of the application. As you are aware, I need this leave to aid my mother who is about to undergo surgery of her knees, and I had to be around to take care of her during her recuperation period.
Once again, I would like to convey my gratitude for sanctioning the leave and I hope that I can make it up to you in the future.
Yours Sincerely,
Blake Wilson
Email Format
The following is the Email format to be followed for writing a Thank You Leave Letter.
To: name@email.com
From: name@email.com
Subject: Thank You Leave Letter
Dear Sir/Maam,
I would like to convey my sincere thanks in having my leave application approved from the ____________until the ____________.
Initially, I was quite hesitant about its approval, given the timing of the leave coinciding with the performance review for the merger as well as the short notice on the submission of the application. I thought that carrying this out would have an adverse effect on my standing within the department. As you are aware, I need this leave to undergo my operation to remove a tumour that has accumulated in my leg, and I am incredibly thankful to you as well as the company for being so understanding of my condition.
Once again, I would like to convey my gratitude for approving the leave, and I hope that I can make it up to you in the future.
Yours Sincerely,
_______________.