A personal leave letter is written to request time off from normal work duties because of personal reasons that you might not be comfortable disclosing to the employer. Personal or family commitments may require you to write such a letter. A personal leave letter is a formal letter written by the employee addressed to the employer. On most occasions, people write personal leave requests instead of resigning.
A personal leave letter is a request that is documented and the terms under which the leave is offered put into writing. Some employers have leave policies to control how leave requests are granted. Where there is no policy, you can work out the arrangements with your employer. Such a letter is also essential to ensure a smooth transition from and back to employment. This request also allows the employer to make the necessary adjustments in a good time.
Table of Contents
Tips for writing a personal leave letter
- Submit the request in good time to allow for the necessary arrangements
- Keep it professional and formal
- Use polite language
- You may discuss the reason depending on the relationship with your employer
- Discuss how work will be handled while you are away
- You may consider alternatives like part-time of fewer working hours
- Keep it brief and concise
Personal Leave Letter Templates
When you have a personal reason that will take more of your working hours, you may consider taking a leave. For guidance, have a look at the personal leave letter template and sample letters for your reference.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I hereby write to request for a personal leave for ____________ starting from ____________ to ____________. I have been selected to participate in a training on ____________ which will take place in ____________ dated ____________. The organizing team has requested for a leave approval letter from my employer.
I hereby submit this request with a ____________ notice to allow time for the necessary arrangements to be made. While I am away, I recommend ____________ to assume my duties in the ____________ department. Kindly contact ____________ on the status of the financial statements for the produced products. I hope to share the knowledge acquired from this training upon my return with my colleagues.
I will be available on my mobile ____________ in case of any queries or clarifications. Please grant me the leave and an approval letter to submit to the training organizers. I hope for your prompt response in this regard. Thank you in advance.
Yours Faithfully,
__________
(__________________)
From,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
To,
___________
___________
___________
___________
Subject: ___________
Dear Sir/Maam,
I would like to inform you that I want to take a personal leave of absence from ___________ (date) until ___________ (date of rejoining).
Due to ___________ (reasons), I have no other option than to attend to it at the earliest. I have made all the necessary arrangements with my co-workers, who will cover for me until I return in a few day’s time.
I hope that you can understand my circumstances and approve of my leave.
Thanking you.
Yours Sincerely,
___________
(Name and Signature)
Personal Leave Letter Samples
To request a leave of absence from your employer for a personal reason, you need to put the request in writing. Our sample personal leave letter will help you write a quality leave letter.
From,
Melvin Anderson,
2 Columbia St.
Lemont, IL 60439
United States
Date:____________ (Date on which letter is written)
To,
Jackie Heath
Itel Computers
86 Ivy St.
Canonsburg, PA 15317
United States
Sub; Application for personal leave letter
Dear Mrs. Heath,
I hereby write this letter to request for a personal leave due to personal commitments. I wish to take leave for two months starting from 2nd February 2020 to 3rd April 2020. I request this leave to handle personal matters that require attention and I am unable to balance with my work. I hereby present this request a month earlier to allow for a smooth transition.
In my absence, I recommend Lydia Key to cover for me. I will be working remotely hence in a position to review the work reports. Additionally, I will make a point of taking meetings with clients online when possible. Please consult Pablo Nunez on the project status and reports.
I am committed to continuing with my duties when I resume office. I will be available on my mobile 636-468-4421 in case of any queries or clarifications. Kindly grant me this leave and do the needful. I hope for your prompt response to this matter. Thank you.
Yours sincerely,
__________
Melvin Anderson
To,
Ellie Roberts
Senior Manager
ABC Company
Date: 8th May, 2017.
From,
Jason Todd
Senior Technologist
ABC Company
Subject: Personal Leave Letter
Dear Ma’am,
I want to request a personal leave of absence from the 1oth of May until the 17th, due to some commitments on my end.
I was recently made aware that my presence is requested at the final hearing of the will left behind by my father, and as his only heir and living relation, I must be there to complete all the remaining legal formalities. The issue is of great importance and takes precedence for me at this moment in time.
I have completed all of my remaining work for the current week as well as the period during which I will be unable to come to the office. I have also arranged with my co-workers who will cover for me in case anything comes out of the blue while I am away.
I hope that you can understand my circumstances and approve of this impromptu leave application.
Yours Sincerely,
Jason Todd
Personal Leave Letter Email Formats
An email is the most convenient way of requesting your employer for a leave. Have a look at our personal leave letter in an email format that you can use to tailor a professional and formal letter.
Dear Mr. Davis,
I have been selected in the Public Officer Training taking place in New York next month 12th March 2020. I wish to submit a request for personal leave for three days starting from 11th March to 13th March 2020 as the organizer requested a leave approval letter from my employer. I present this request with a month’s notice to ensure a smooth transition and avoid inconveniences.
While I will be away, I recommend Chauncey Cooley to take up my duties in the procurement department. Before leaving, I will update the files and system documents on the month’s products produced and sold. If you have any questions about this, please consult Perry Burch for assistance. I will respond to clients’ emails and phone calls while I am away. I will forward the cases that I cannot handle remotely to you.
Kindly contact me through my mobile 689-435-4552 if you have any questions or clarification. I will be glad to share the knowledge acquired from this training with my colleagues when I return. I hope that you will grant me this leave. Kindly write an approval letter which I will forward to the training organizers.
Best regards,
Dawn Jordan
Dear Sir/Maam,
I would like to request a personal leave of absence from the _____________ until the ____________, due to some personal commitments from my end.
I have a wedding in the family during the period above, more specifically, my younger brother. As I need to be involved in all the necessary preparations and logistics of the event, my presence is needed at the wedding.
I have completed all my work for this week as well as my responsibilities for the period when I will be unavailable. As a further precaution, I have asked my co-workers to cover for me in case any issues arise while I am away.
I hope that you can understand my reasons and approve of my leave application.
Yours Sincerely,
________________.
Conclusion
To get personal time off from work, you need to write a personal leave letter to your employer. Such a letter is written to inform the relevant person of your absence for a certain period, the precise dates of leaving, and resuming work. In this letter, there is an option of not disclosing the concise reason for your leave depending on your relationship with your employer.
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