Illness is one of the reasons why people seek a leave of absence. A medical leave cover letter is written to formalize time off requests to seek medical care as an individual or for a family member. Medical leave is usually for a short or a longer period. Some employers have policies to manage how employees are allowed sick leave, you should read through them before applying for sick leave.
At some point in your career, you or a family member may require medical attention for a longer period. Medical leave is written under such circumstances to inform the employer or administrator for the case of students, that you will be away for a particular period for medical reasons. A medical cover letter is addressed to relevant authority under which you are.
A medical leave letter is very important to indicate to the employer or relevant authority that you are not neglecting your duties. Such a letter formalizes your request for sick leave and allows for other agreements to be undertaken, for example, paid medical leave according to the policies of the organization. This letter also alerts the employer of your absence and the need to appoint a replacement until you resume your duties.
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Tips for writing a medical leave letter
- Carefully read through the leave of absence guidelines and policies
- Use professional and respectful language
- Indicate dates of leaving and return
- You may identify a person to cover for you
- Consider other alternatives like flexible hours, work from home or part-time
- You may include a doctor’s appointment letter
- Submit the request well in advance
Medical Leave Letter Template
If you are wondering how to write a letter to request for leave of absence for medical reasons, have a look at the medical leave letter template and sample letters that will guide you.
Date (date on which letter is written)
Kindly receive my request for a medical leave following ____________ scheduled on ____________. I hope to take my sick leave starting on ____________ for a period of ____________. After a successful procedure and recovery, I hope to resume my duties on ____________.
Kindly find the attached doctor’s appointment letter with more details on the date, the reason for the procedure, and the recommended number of days off. To ease the process of transition, I will provide training and guidance to other staff members. I recommend ____________ to take over my duties in my absence
I hope to work from home in the last month, telecommunicate, and respond to work email. I will work extra hard to catch up on what I have missed upon my return. You can reach me through phone ____________ or email____________ for assistance. I hope for your prompt response to this matter.
Medical Leave Letter Sample
Medical problems are unfortunate circumstances that can happen anytime in your career. Here is a medical leave letter sample that you can use to request time off to seek medical treatment.
7195 Miller Rd.
Fairburn, GA 30213
Date:____________ (Date on which letter is written)
648 Edgemont St.
McDonough, GA 30252
Sub; Request for a medical leave of absence
Dear Mr. Wilton,
I hereby write this letter to request for leave of absence for medical reasons to seek further treatment. I am scheduled to have surgery on 17th March 2020 as indicated on the doctor’s appointment letter attached herewith. I will be unavailable to carry on my duties for sixty days starting 16th March 2020. I hope to resume work on 16th May 2020 if the procedure is successful.
Kindly find the doctor’s letter with more information on the need for the surgery, the date, and the recommended number of leave days. I recommend Ms. Lidia Knight to take over my duties and respond to work emails when I am out of office. She has accepted to assume the duties in my absence.
You can reach me through my mobile ********** or email MckayB@*****.com for any assistance. It is my sincere hope that you will confirm receipt and approve my medical leave.
Medical Leave Letter Email
In case you or your family member needs medical attention that may affect your job performance, our sample email medical leave letter will help you craft a convincing and professional leave request.
Dear Mr. Wilton,
I write this letter to formally apply for medical leave to take further treatment. I have an appointment to take the surgery on 17th March 2020 and I will not be available in the office for two months starting from 16th March 2020. If the procedure is a success, I hope to resume my duties on 16th May 2020.
I herewith attach my doctor’s appointment letter with more details on the treatment, date, the need for the surgery, and the recommended time of rest. In the last month of my leave, I wish to work from home and telecommunicate when needed.
I extend my help with the preparations for transition in my absence and I recommend Ms. Lidia Knight to assume my duties while I am away. I will offer her training and guidance in my duties before I leave. Upon recovery, I will work hard to catch up on the things I have missed in my absence.
Please contact me through my mobile ********** or email MckayB@*****.com in case of any assistance. Kindly confirm receipt and approval of my request. I hope for your prompt consideration of this matter.
If you need a prolonged treatment or you have a sick relative, you need to write a medical leave letter. It is a formal letter to inform your employer or a responsible party that you will be away for a particular period. It can be renewed if you don’t get better by the time you had stipulated. Ensure that you read leave guidelines and policies of your company.