One can request for a half-day leave due to casual reasons, unexpected circumstances, an emergency, urgent work, or a personal commitment. A student or employee can write a half-day leave request under these circumstances to the respective authorities like the teacher or employer.
A half-day leave letter is important to inform the relevant party of your absence from work for a few hours. When they are informed, your expected duties can be delegated to someone else or deadlines pushed to a later time. It is also a formal request that can be documented to regulate the yearly leave or payments made hourly depending on the employer’s policies. The formal leave request such as this helps the employer and employee keep track of working hours.
Table of Contents
Tips for writing a half-day leave letter
- Be concise about the reason for the leave request
- Demonstrate genuineness in the request
- Use professional and polite language
- Indicate the time or hours you will be away if possible
- The content of the leave application should be formal
- Mention what you will do to ensure that the leave won’t affect the workings of the day
- Keep it brief and straight to the point
Half-Day Leave Letter Templates
An emergency or commitment can occur between your normal working hours. Here are a half-day leave template and sample letters that you can customize to write a formal leave letter.
Date (date on which letter is written)
I write this letter to inform you that I will not be able to arrive the office on time. I hereby write to request for half-day leave from ____________ to ____________. This ____________, I received a phone call from ____________ that ____________ had an emergency from ____________. I was requested to go to ____________ and pick up ____________. The ____________ facility in unable to handle such delicate cases and I have to take ____________ to a hospital.
I have liaised with ____________ to cover for me for the few hours I will be away from the office. Additionally, I have emailed you the details of the ____________ project that we are working on. ____________ is also well informed on the project, please consult with him about any additional details.
I hope to resume my duties as soon as I have the matter handled. If any inconvenience may result from my absence, I deeply apologize. Please contact me through ____________ in case you have any queries or need clarification.
Date (Date on which letter is written)
This is to bring to your kind attention that due to ____________________, I need to take a half day leave form my work. I need to discuss certain points with the principal and whole process will nearly take ___________hours. After finishing up with the same, I will drop my ___________ back home and come to the office for the meeting at the earliest.
I hope you will understand my situation and grant me leave for half a day. I will come back to the office post-lunch.
Half-Day Leave Letter Samples
To write a formal leave of absence, you must use professional and polite language. Have a look at a good example of a half-day leave letter that you can use to tailor a quality formal request for leave.
55 West Somerset Street
Carlisle, PA 17013
Date:____________ (Date on which letter is written)
12 Buttonwood Rd.
Greensburg, PA 15601
Sub; Application for half-day leave
Dear Mr. Evan,
I hereby write this letter to inform you of my absence from the office from 8 am to 12 noon. I have received a call that my son had an accident in school and I have to go and take him to the hospital immediately. Since the school’s medical facility is unable to handle his case, I have to take him for a further doctor’s examination at the hospital.
I have herewith enclosed a document with information on the status quo of the project report we are working on. I have requested Natalie Castillo to cover for me for the few hours until I am back. I apologize for any inconvenience that may result from my absence.
I hope to be back in the office as soon as I return my son to school. I will be available on my mobile 478-473-9302 in case of any questions or assistance on the current project.
Date (Date on which letter is written)
Mr. Robert D’souza
Sub: Requesting leave for half day
Dear Mr. D’souza,
I want to bring to your kind attention that my daughter’s Parent’s Teacher meeting is scheduled on Saturday the 5th of September. I need to go with her for the same. The whole process would take nearly two to three hours as I need to discuss certain things with the class teacher regarding my daughter’s performance.
I would be coming to the office post lunch after attending the meeting and dropping her back home. For this, I would request you to grant me leave for half a day so that I can attend the parent’s teacher meeting at my daughter’s school.
Thanking you in anticipation.
Half-Day Leave Letter Email Formats
You can drop an email to your boss to request a break between your normal day at work. With the help of our sample email of a half-day leave letter, you can draft a formal and convincing request.
Dear Mr. Evan,
I write to request to leave the office a few hours early today. I wish to apply for a half-day leave to handle a police case. My house was robbed this weekend and I have been requested to go to the police station to clear some issues on the robbery. Additionally, I will also visit the bank to change my bank details. I will be away from the office from noon and return tomorrow at 8 am.
Meanwhile, I have updated all the invoices and delivery notes for today. I have also sent you the current information on the outgoing products for your approval. Kindly consult Jonas Harrison on this work. I have requested him to cover for me while I am away and he is well informed of the proceedings of this job.
I hope to have this matter solved as soon as possible and return to the office tomorrow. I am sorry for the inconvenience that I might have caused. In case of any queries or clarification, please reach me on my mobile 478-473-9302.
Thank you in advance.
I am writing this letter to inform you that I need a half a day leave today afternoon. I need to take my son to the dentist to check his tooth. As my son was suffering from tooth pain, I fixed an appointment with the dentist today.
I kindly request you to permit me to avail half-day leave today.
Half-day leave is requested when you need only a few hours off work. It is not treated the same as a full day leave. Depending on the employer’s policy half-day leave can be paid or unpaid. It is important to write a half-day leave application for record-keeping for payment reasons. In such a request, express sincerity, professionalism, politeness, and keep the letter formal.