Leave letter to boss is written by an employee seeking a break from normal duties. Such a letter is addressed to the immediate boss of an employer in a particular department. An employee can write this letter to request time off to attend family or personal commitments, for compensatory leave, compassionate leave or any other genuine reason.
Leave letter to your boss in a formal document to inform your employer that you will be away from the office for a particular period. This letter is used to keep track of the leave days you are entitled to and balance leave days. Your boss also uses this letter to make arrangements for your replacement when you are away to ensure a smooth transition.
Tips for writing leave letter to boss
- Have a discussion with your employer about your leave before writing the application
- Review the leave policies and guidelines
- Inform your boss of your departure in good time
- Use polite and professional language
- Keep the content formal
- Discuss how your work will be handled while you are absent
- Be genuine about the reason for the leave
- Keep it short and precise
Leave Letter to Boss Templates
A leave letter to your boss can be challenging to write. Check out of free leave letter to boss template for your reference. Have a look at sample letters below that you can customize.
Date (date on which letter is written)
My name is ____________ from the department of ____________. I hereby write this letter to request for ____________ days’ leave to attend to family matters. My family formally living in ____________ is coming to ____________ to join me. I wish to utilize my ____________ leave days that I have accrued to make arrangements for them.
I hope to start my leave on ____________ and resume my duties on ____________. In this period, ____________ will take up my duties. I have discussed my situation with ____________ and has agreed to back me up. Additionally, I will ensure that all my reports are complete before I leave. Therefore, I don’t oversee any problems that may arise from my absence.
I submit this letter with ____________ weeks’ notice as it is a requirement in the policy. I also wish to extend my assistance when I am needed. Kindly reach me through my email ____________ or mobile ____________.
I hope for your approval at your earliest convenience so that I can make the necessary preparations.
Date (Date on which letter is written)
I am writing this letter to officially inform you that I will not be present in office for _______ days. My _______ is not well and I need to be with ___________ to take care and provide timely medications. Doctor has detected ____________ and advised _______ to have complete bed rest. I am enclosing letter from the doctor for your reference.
I hope you will understand my situation and grant me leaves from ___________ to _________.
Leave Letter to Boss Samples
When you are planning to take a few days off, it is important to notify your employer in writing. Here is a good example of a leave letter to boss that you can write a request that will be approved instantly.
791 Magnolia St.
Cordova, TN 38016
Date:____________ (Date on which letter is written)
12 Brown Road
Harlingen, TX 78552
Sub; Leave application letter
Dear Mr. Briggs,
I wish to submit this formal request for a month’s leave to attend to personal issues. I request this leave to attend family issues. My family is coming to leave with me in the USA and I would like to prepare arrangements for their arrival. I want to start my leave on 2nd February 2020. I have accrued forty days’ leave and I wish to utilize them for this purpose.
Following our discussion, I wish to start my leave on 2nd February 2020 and resume on 2nd March 2020. In my absence, I recommend Elvira Khan to cover for me while I am away. I submit this request with two weeks’ notice as it is a requirement in the company’s policy. Before I leave, I will submit all the pending work to my replacement.
I will be grateful if you approve my leave and give me a green light to start preparations.
UBC Constructions Pvt. Ltd.
Date (Date on which letter is written)
Senior Project Manager
UBC Constructions Pvt. Ltd.
Sub: Requesting for leave
Dear Mr. Steven,
I, hereby, would like to officially inform you that my wife is not well, and the doctor has advised her complete bed rest for two weeks. She is suffering from high fever for the past few days, and after the medical tests, she was diagnosed with typhoid. My parents live out of town, and there is a body in our family to take care of her. She truly deserves my support at this point in time.
I need to be with her for two weeks so that I can take her to the hospital for regular check-up and help her in recovering from this fever. I have completed all my projects and have submitted the blueprint of the same to the contractor. I am also enclosing my wife’s report for your reference.
I hope you will understand my situation and grant me leaves for two weeks starting from 1st September to 14th September. I will be joining back on 15th September.
Leave Letter to Boss Email Formats
To ensure that your boss gets your leave request on time, you can write to him/her an email. Here is a leave letter to boss that will guide you through writing a professional and polite request.
Dear Madam Davila,
I hereby write this email to formally request a leave of absence following our conversation today. I request for two days’ leave because of personal commitments. I have an appointment with a dentist next week and I present this application with a week’s notice. I will be leaving the office on 17th May 2019 and resume work on 19th May 2019. Kindly find the attached doctor’s appointment with more details.
In my absence, I recommend David Mayer to back me up while I am away. I have discussed my situation with him and he has agreed to assume my duties until I return. As it is the company’s policy not to leave any work unattended, I will complete my project reports before I leave. Kindly reach me through my mobile 793-534-6390 in case of any questions.
I don’t oversee any delays that will result from my absence. When I return on 19th May 2019, I will work to ensure I catch up with what I have missed. Please let me know your decision about this matter soon.
Thank you, I hope that you will approve my request.
I am writing this letter to officially inform you that I need leave for two weeks starting from 25th March 2009. As we have already discussed the illness of my mother, I need to be with her for the next two weeks to take care of her and her needs. In case of any emergency, I have to take her to the hospital.
I will be back after two weeks, and I have completed all the projects that I was handling at present. I hope everything is fine with this, and you can reach me any time through mobile. Thanks for considering my leave application and helping me in a tough situation.
For documentation and approval purposes, it is essential to put in a request for a leave of absence in writing. A leave letter to your boss is a formal notification to the employer of your absence from work. In such a letter, mention the reason for the leave, the dates of departure and resumption, how your work will be handled when you are away and include any supporting documents.