Leave letters are considered to be a part of formal communication among two people in which one is informing the other about his absence in an organization for a particular period. Through this letter, it becomes easier for us to explain the reason behind our leave and can appeal to the same. In Corporate World, leave letter is considered as an official document supporting your absence in office.
You should mention the date/timing from which you are going on leave.Also, letter should include the reason for your leave whether it is a casual leave, medical leave etc. It should be written in advance to the HR or concern officials in your organisation.
Use the following tips and samples to write a better leave letter for school, college, or office.
Table of Contents
Leave Letter Format Writing Tips:
- It is vital to keep the letter short and to the point
- The tone of the letter should be formal.
- Wordings of the letter should be such that it expresses your appeal of leave sincerely and genuinely.
- You must mention the reason as to why you are taking leave and also mention the period for the same.
- Please make sure that there should not be any grammatical mistakes in the letter.
Leave Letter Format Template
From,
_______________________
________________________
Date (Date on which letter is written)
To,
________________
________________
Sub: _______________________________________________________________
Dear _________________,
I would like to bring to your kind attention that I will be leaving to my hometown tomorrow morning for _____________ days. We have recently purchased a ______________ and I am supposed to be there to do all the legal formalities.
In the meantime, my projects will be taken care by __________ who will update you regarding the progress of the same on weekly basis. I hope you will understand my situation and grant me leaves form ______________ to _______________.
Thanking you,
Yours sincerely,
(______________)
Leave Letter Format Sample, Email and Example/Format
Sample
From,
Steven Joseph
Manager
Unitech Infotech
Atlanta
Date (Date on which letter is written)
To,
Mr. Marc Spencer
Personnel Manager
Unitech Infotech
Sub: Requesting leave
Dear Mr. Spencer,
This is to bring to your kind attention that I need to go to my hometown Ohio for two weeks for the documentation of our new property. I got a letter from my father yesterday regarding the same, and he has told me to come at the earliest. I would be leaving tomorrow evening, i.e. on 31st August and would be returning on 14th September after completing the formalities.
I have handed over my responsibilities to Mr. Peter, who is my team member, and I am sure he will manage the things effectively in my absence and will update you regarding the same. I would be very grateful to you if you consider this letter as my formal leave application and grant me leaves for two weeks for the above-mentioned dates.
Thanking you,
Yours sincerely
___________
Steven Joseph
Email Format
Writing a letter involves a great deal as you need to follow some format and style to make sure that you convince your employer to grant you your required leave period. Have a look at the following leave letter format and make your leave letters appealing and professional.
Dear Mr. or Mrs. Employer Name,
Body of letter:
Paragraph 1:
Generally, in paragraph one, you need to tell your details to your employer and inform him of your need for leave of absence from office. Also, mention the number of days with dates if possible and state a valid reason for asking leave of absence. Just give brief info and do not write a too long paragraph.
Paragraph 2:
In paragraph 2, you need to tell your employer about your present handled work and its status, whether completed or not. If not completed, you may assign the task to any of your colleagues capable of doing it and add full details in the letter about this issue.
Paragraph 3:
In the final part of your letter, thank your employer for considering your leave and mention your contact number if applicable to contact you in case of an emergency.
Closure:
Yours sincerely, truly, faithfully,
Signature
___________
Your name.
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