Motherhood is a beautiful experience that almost every woman undergoes at some point in her life. It is a rebirth of her being, with her attention focused solely on the life that now dwells within her. The care of her child and its well-being takes priority over all else, and it is no surprise that many insist on leaving their jobs or taking maternity leaves during the pregnancy, with the latter becoming more common as the quality of work improves in companies.
Most companies provide a paid leave for the employee when she takes her maternity leave, and some may even provide insurance to cover the expenses incurred during the delivery. To avail these benefits, the employee must first submit a Maternity or Pregnancy Leave letter which informs the company of her leave date, duration and any other requests. This letter is normally submitted along with a medical certificate and letters from the doctor to help with the procedure and formalities. The letter must be brief and concise with specific details and must mention any additional queries or requests that the employee may have.
Table of Contents
Pregnancy Leave Letter Writing Tips
- As this is an official letter, the language used must be formal.
- The contents of the letter should mention the details such as the last working day and duration of the leave.
- The letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Pregnancy Leave Letter Template
Use our free Pregnancy Leave Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear Sir/Maam,
As you are aware that I am pregnant and this a letter seeking my maternity leave. I would like to inform you that I will be taking my maternity leave starting from ___________ (Date).
The child is due on ___________ (Due date) and I will be joining work again on ___________ ( date of joining). I have attached all the necessary documents as per the company regulations and would like to avail the use of the provided company benefits in such situations. I would also appreciate it if I could use my annual leave in conjunction with the maternity leave as I will need to take care of the baby after the delivery. Any and all assistance for the procedures would be appreciated.
I hope that you can process my request and get back to me at the earliest.
Yours Sincerely,
___________
(Name and Signature)
Sample Letter
To,
Jaime Haroldson
HR Manager
XZY Company
Date: 15th April 2017.
From,
Laurel Lance
Communications Engineer
XYZ Company
Subject: Pregnancy Leave Letter
Dear Sir,
I would like to inform you that from the 25th of May, I would like to take my maternity leave. As you are aware, I am pregnant, and my due date is expected to be on the 31st of July.
Please find the doctor’s certificate and medical reports attached to this letter, submitted as per the company rules. I would also like to request that my annual leave is added on to my maternity leave so that I may take care of the baby after the delivery. Also, I want to inquire about any maternity benefits that the company provides and whether I qualify for the criteria to avail them.
Thank you for your consideration and I hope that you can get back to me with the formalities at the earliest.
Thanking you.
Yours Sincerely,
Laurel Lance
Email Format
The following is the Email format to be followed for writing a Pregnancy Leave Letter.
To: name@email.com
From: name@email.com
Subject: Pregnancy Leave Letter
Dear Sir/Maam,
I would like to inform you that from ______________, I would like to take my maternity leave. As you are aware, I am pregnant and my due date is expected to be on the_____________.
Please find the doctor’s certificate and medical reports attached to this letter, submitted as per the company rules. I would also like to request that my annual leave is added on to my maternity leave so that I may take care of the baby after the delivery. Also, I want to inquire about any maternity benefits that the company provides and whether I qualify for the criteria to avail them.
Thank you for your consideration and I hope that you can get back to me with the formalities at the earliest.
Thanking you.
Yours Sincerely,
_______________.