Vacations are an ideal way to unwind after a tense and hectic work schedule. They can revitalize and re-energize your batteries and give you much-needed quality time with your friends and loved ones. If an employee intends to go on a vacation, then one should send the request for the same well ahead of time to inform the management and all necessary personnel. This will give both sides ample time to prepare on their end and avoids unnecessary, last-minute complications when it comes to travel plans, office work etc.
Submitting a Vacation Leave Letter is ideal when an employee wishes to take a vacation for a specified duration of time. It not only acts as hard proof of one’s request but also displays the employee’s professionalism. The letter must be brief, concise and must include all the relevant details such as the dates, duration, emergency contact information etc. The tone of such a letter is very important as it must convince the reader to agree to the request. Hence it must be polite and courteous throughout.
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Vacation Leave Letter Writing Tips
- As this is a formal letter, be sure to be polite and mindful of the language used.
- The contents of the letter must include all the relevant details such as dates, duration etc.
- The tone of the letter should be formal.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Vacation Leave Letter Template
Use our free Vacation Leave Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________ (Date on which letter is written)
From,
___________
___________
___________
___________
Sub:___________
Dear Mr/Ms ___________(Name of the person),
I am writing this letter inform you that I wish to take a leave from ___________ (date) to ___________ (date) due to ___________ (reason).I have made all the necessary arrangements such as ___________ (measures taken) and I’ve completed all the assigned tasks for the remainder of the duration. If you need to reach me for any reason, you can contact me at ___________ (number) or email me at ___________ (email address).
I eagerly await your response so I can make the necessary arrangements.
Yours sincerely,
___________
(name and signature)
Sample Letter
To,
Rachel Wood
HR Department
ABC Company
Date (Date on which letter is written)
From,
Hailey Reeds
Quality Control Manager
ABC Company
Sub: Vacation Leave Letter
Dear Rachel,
I am writing this letter to inform you that I will be taking a vacation from 2nd April until the 22nd of the same month. My children wish to visit their grandparents for their upcoming Easter vacation, and I am in need of a break from what has been a hectic schedule these past few months.
I have completed most of my work for the month of April, including quality control assessment for all departments and have asked my colleagues to cover for me in case anything arrives out of the blue. In case you want to reach me for the duration of my vacation, you can contact me at 245 345 3567 or reach me by email at haileyreeds@email.com.
I eagerly await your response so that I can get back to completing my preparations.
Thanking you.
Yours Sincerely,
_____________
Hailey Reeds
Email Format
The following is the Email Format to be followed for a Vacation Leave Letter.
To: name@email.com
From: name@email.com
Subject: Vacation Leave Letter
Dear Sir
I am writing this letter to inform you that I will be taking a vacation for a period of two weeks, from 6th February 2017. I have to attend my brother’s wedding which will be held during that period and must personally be around to overlook all the necessary preparations and activities.
I have completed and submitted all my assignments for the month and have asked my colleagues to cover for me in case anything arrives out of the blue. If you need to contact me during this period, you can call my number at +1 343 234 8972 or reach me by email at miller.rd@email.com.
I eagerly await your response in the affirmative so I can get back to completing my preparations.
Thanking you for your consideration.
Yours Sincerely,
TK Miller
Research Division