A school leave letter is a formal note to the school administration of a student’s absence. This letter is important to maintain good relations between the student and the school authorities. It also clears things up to ensure that the student is excused formally and not unfairly suspended, punished or falls behind. A school leave letter establishes good communication between a student or parent and the school.
Tips for writing a school leave application letter
- Be clear and transparent on the reason for absentia
- Mention the dates of leaving and when expecting to return
- Give details on how to catch up with the missed classes
- Use formal and concise language
- Ensure to include a signature
- Address the letter to relevant authorities
School Leave Application Letter Template
Do you have a family emergency that will need you to take a few days off school? Look at our free school leave letter template and sample letters that will help you line things up with the school administration.
Date (date on which letter is written)
I write this letter to request a school leave for ____________ my ____________, a student of class ____________ of your school. Due to an emergency of ____________, my ____________ is unable to attend school from ____________ and hopefully to return on ____________.
I do not have somebody to take care of ____________ and I need this time to make the proper arrangements before my ____________ can resume classes. All my relatives are living far away from us but soon ____________ is coming to help us out. I have made arrangements with ____________ to send over homework that ____________ will be completing from home.
I will ensure ____________attends all classes after returning henceforth. These circumstances were unavoidable and I beg your pardon for not informing you in good time. Please feel free to reach out through my mobile number ____________ in case of any questions or concerns.
I hope you will consider our circumstances and do the needful.
School Leave Application Letter Sample
If your kid is sick and she will have to stay home for a few days, here is a sample school leave letter that you can customize to request the head-teacher to excuse your kid from school until she recovers.
84 North Vermont St.
Mahopac, NY 10541
Shirley Drive Girls School
976 Shirley Drive
South Ozone Park, NY 11420
Sub; Request to excuse my daughter from school
Dear Madam Contreras,
I hereby write this letter to request that you excuse my daughter Marissa Mcintosh, a grade 5 student from school effective immediately, following an emergency of losing my wife to cancer. I request that Mirissa takes two weeks off school until 5th February 2020. This time will allow us to grieve our loss and make arrangements for someone to take care of my daughter.
I have made arrangements for her friend to bring and pick up her assignments which she will complete them from home. Additionally, I have spoken to her class teacher and he has agreed on these arrangements. I will do my best to ensure that she does not fall behind and prepare for her end term examinations. She will also attend all her classes regularly after her return.
Kindly contact me through my mobile number 539-648-8920 if you have any concerns.
School Leave Application Letter Email Format
A personal or family problem may require you take some time off school. Have a look at our email sample of school leave letter that you can use to communicate this matter to the school administration.
Dear Madam Contreras,
My name is Claude Donovan, a student in class 7B. I wish to request a school leave for seven days starting from 11th January 2020 to date 17th January. I have recently been diagnosed with malaria and I will not be able to attend classes in the next week.
The doctor has requested that I take these few days off for bed rest and I hope to resume my studies when I am fully recovered. I will move out of the students’ hostel and live with my parents who are working in the city. I have requested my class teacher to email me assignments that I can complete at home.
I will work hard to ensure that I don’t fall behind, prepare well for the exams, and ensure that I request for assignments given while being absent. I promise to attend all the classes after I resume my studies. Please also excuse me from the Chemistry contest that will be taking place on 14th January 2020. I hereby enclose a doctor’s letter for your reference.
Kindly accept this leave request.
To maintain goodwill and proper communication between the parent or student with the school administration, a school leave letter is important when a student needs some time away from school. This letter will help to avoid misunderstanding between the student and teachers that may lead to punishment or suspension.
In this letter, one should highlight the reason for the leave, date of leaving and expected return and sign accordingly.