This letter is usually written by a parent or student to the teacher. It is a formal letter to request a student to be excused from attending classes for a given period. Such a letter can be written when a student is ill, has had an accident or is not in a position to attend classes because of a family or personal matter. This is a formal way of communication to create an understanding between the student or parent and the teacher.
A leave letter to a teacher is important to inform the teacher about the whereabouts of the student. To avoid misunderstandings in the future when the student resumes classes, this letter should be written. The school administration also takes note of leave letters to make arrangements to help students on some occasions or for the school’s logistics operations.
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Tips for writing leave letter to a teacher
- Express gratitude to the teacher for providing assistance when need be
- Mention the purpose precisely for which you need a leave
- Use polite language and make it sound real
- It should be formal, demonstrate professionalism in the letter
- Mentions plans you have to catch up upon return
- Keep it brief and direct to the point
- Ensure to include a signature
Leave Letter to Teacher Templates
It is important to inform the teacher that your child will be absent from school. Our leave letter to a teacher template will guide you on how to write one. You can also have a look at the sample letters below.
Date (date on which letter is written)
I am ____________ to ____________, a student in your class ____________. I hereby write this letter to request leave for my ____________ to attend ____________. My ____________ will be representing ____________ in the ____________ which will take place in ____________ on ____________. I wish you to request that you release my ____________ starting from ____________ to date ____________.
I wish to appreciate your support and assistance you have provided to my ____________. As a parent, I am grateful for the guidance and support you provide to parents and students. Thank you for encouraging ____________ to pursue this talent. I also wish to request that you excuse ____________ from the short assessment test scheduled to take place on ____________ so that he can sit for it on a later date.
I will ensure that ____________ will attend all classes, take tests, and complete assignments upon return. Kindly consider my request and send an approval letter for the school’s administration.
Thank you for your consideration and I hope for your prompt response on this matter.
Date (Date on which letter is written)
With due respect, I would like to bring to your kind attention that my ___________ is studying in grade ________ of your school. We have recently planned a family trip to _________. My ________ is very much excited about the same and has already submitted homework to the class teacher. The trip is for one week, therefore we kindly request you to grant ________ leaves from _________ to ____________. I have spoken to class teacher and requested her to complete the syllabus in advance so that there should not be any difficulty for _____ after returning from the trip.
I hope you will consider this letter as a formal leave application and grant the leaves for the above mentioned days.
Leave Letter to Teacher Samples
Some students have no idea how to request their teacher for a leave. Here is a good example of leave letter to a teacher that will help you through writing a leave request that is polite and sounds real.
202 Devonshire Rd.
Jenison, MI 49428
Date:____________ (Date on which letter is written)
Class Six Teacher
St. Florence Academy
77 Sussex Street
Holland, MI 49423
Sub; Application for a leave of absence
Dear Mrs. House,
My name is Robyn Rivas, a student in your class 7C. I hereby write this letter to request a leave of absence to attend a baseball tournament in which I was selected to represent St. Florence Academy Baseball Club. The tournament will take place in Kingston on 5th March 2020. I request for four days’ leave starting from 3rd to 6th March 2020.
I thank you for your support in the club as well as in the class where you have helped us to perform exemplary. I wish to also be excused from the short assessment exam taking place on 4th March 2020 so that I can take it on a later date.
Upon resuming classes, I will make sure I catch up on the course work, assignments, and tests to ensure I don’t fall behind. I hope for your prompt response and approval of my request.
17. South Avenue
Date (Date on which letter is written)
Ms. Nancy Braganza
St. Xavier School,
Sub: Requesting for leaves
Respected Ms. Braganza,
With due respect, I would like to bring in to your kind attention that my son Tony Beckham is studying in Grade II of your school. We have planned a family trip this weekend to Macau for one week, and my son would not be able to attend the school for a week. We have already spoken to the class teacher to finish his homework in advance so that when he comes, he can catch up with the rest of the class.
I hope you will consider this letter as a formal and informed leave application and grant him leaves from 2nd September to 9th September.
(Father of Tony Beckham)
Leave Letter to Teacher Email Formats
If you have no time to write a leave request letter to your child’s teacher, you can drop an email in their inbox. Look at our free sample leave letter to a teacher in an email format for your reference.
Dear Mrs. House,
My name is Edna Rivas, mother to Robyn Rivas a student in your class 7C. I hereby write to notify you that Robyn will be attending a baseball tournament in Kingston taking place on 5th March 2020. He will be representing St. Florence Academy Baseball Club. I wish to request that you release him from 3rd March 2020 to 6th March 2020.
I am very grateful for the support you have given parents and students in your school when they need your assistance. Thank you for encouraging Robyn to explore his talent in baseball. I am very proud of him and I wish to see him through in this. Please also excuse him from the short assessment test taking place on 4th March 2020 so that he can sit for it on a later date.
After his return, I will ensure that he attends all the classes and completes the required tests and assignments to ensure that he catches up. Kindly also write an approval letter for this request. I sincerely hope that you will consider my request and respond promptly.
I am Stephen Samuel, and I am writing this letter to inform you that my daughter, Sherlin Samuel, studying in your class, was diagnosed with chickenpox and advised to take bed rest till she gets cured completely. I fear to send her to school as the chicken fox is an infectious disease.
I kindly request you to grant him leave till he gets completely cured and also to stay under continuous medical supervision to get quick recovery. Thanks for considering my request.
[F/O Sherlin Samuel]
It is always good to notify the teacher of your absence or your child’s absence from school. It is normal to have unavoidable circumstances that may require a leave of absence. Make sure you are precise about the reason for the leave to make it sound real and important. Use professional and polite language to express gratitude to the teacher. Write in a formal language, keep it relevant, and brief.