School leave letters are written to inform about a student’s absence in school for a limited period. This letter is either addressed to the Principal or class teacher of the student. Through this letter, you are informing that your ward will not attend the school due to some personal reason. It is normally recommended that the parents should write the school leave letter and they should duly sign the same before sending it to the concerned person.
Student or parents of student can write a leave letter for school teacher due to the sickness of the student. Through this letter, they provide a valid reason behind their kid’s leave and specify the dates for the same. By doing so, they are expressing the generosity of their ward.
School leave letter can be written for various reasons like:
- Going abroad
- Health reasons (fever, head pain, chickenpox, etc.)
Table of Contents
- 1 School Leave Letter Writing Tips
- 2 School Leave Letter Template
- 3 Sample Letter
- 4 Email Format
- 5 Sample School Leave Letter for Marriage
- 6 Sample School Leave Letter Visa
- 7 Sample School Leave Letter due to fever
- 8 Sample School Leave Letter for accident
- 9 Sample School Leave Letter for death
- 10 Sample School Leave Letter after taking leaves
- 11 Sample School Leave Letter for three days
School Leave Letter Writing Tips
- It is vital to write the letter in a polite tone so that it expresses your appeal of leave in a genuine way.
- You must clearly state the reason behind your ward’s leave.
- The tone of the letter should be formal.
- The letter should be brief and to the point.
- Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.
- The letter should mention the relationship between the ward and the sender of the letter.
School Leave Letter Template
Use our free School Leave Letter Template to help you get started.
Date (Date on which letter is written)
With due respect, I would like to inform you that my ward ____________ (name of the ward) is a student of class ___________(mention class), of your school. Due to some emergency, my __________ is hospitalized and is recommended to be in doctor’s supervision for three days. All my family members are right now taking care of __________ in hospital and we are not in a position to send _________ to school.
Therefore, I request you to please consider our situation and grant _________ leave for _______ days from ____________ to ________________. I am enclosing a letter from the doctor for your reference. I assure you that she will attend classes regularly from this date forward.
18, Avenue Hills
Date: 7th March 2017.
Ms. Rita Mathew
Green Field School
Sub: Leave Application
Respected Ms. Mathew,
I would like to bring to your kind attention that my daughter Angela Smith is studying in Grade I at your school. Due to some health problems, my father has been hospitalized and has been recommended a minor surgery by the doctors. He is recuperating from a stroke he suffered earlier this month.
My wife and I are busy in taking care of him and are spending a whole night in the hospital. So, there is nobody to get Angela ready and send her to school. I will be obliged if you grant her to leave for one week from 26th August onward. I assure you that she will attend classes regularly from this 3rd September onward.
I hope you will understand our situation and do the needful.
Father of Angela Smith
The following is the Email Format to be followed for a school leave Letter.
Subject: Leave Letter
Dear Mr./Ms/Mrs.______(Name of the recipient)
My daughter _______(name of ward) is studying in Grade________(grade the ward is in), in your school and I am writing this letter to inform you that my daughter_________ will not be able to attend classes for _______(number of days, leave required) from tomorrow as her grandmother has been hospitalized. Since ________ mother must be there at the hospital, there is no one to look after_____ and make her up to the school.
So, I kindly request you to grant her leave for ______ days from _________ to ___________. I assure you that she will attend classes regularly from this date onward.
_____________ (Name of parent of the ward)
____________(Name of the ward and his/her grade).
Sample School Leave Letter for Marriage
Below mentioned is a school leave letter for sister wedding and the same can be modified and used for school leave letter for /brother/aunty/friend/uncle/relative’s wedding.
304 Pali Towers,
Mumbai Grammar School,
Subject: Leave letter for sister marriage
Please be informed that my son Abhishek Desar is studying in grade 4 in your school. My sister’s wedding ceremony is to be held on 25th February. So my son will not be able to attend school from 24th February to 27 February.
Request you to grant him leaves during this period. He will take notes from his friends and complete the school work before rejoining. I shall be very thankful to you for granting leaves.
Avinash Desar – Father of Abhishek Desar
Grade 4 – roll number 25.
Sample School Leave Letter Visa
Below mentioned is the sample letter for school leave letter for visa renewal.
304 Breeze Towers,
Mumbai Grammar School,
Subject: Leave letter for visa purposes
Respected sir/ madam,
My daughter Shikha Bose studies in your school grade 5. We are going on a vacation to Australia during the summer vacation. For the trip, we have to get our visas renewed, and for that purpose, I would like to grant leave to Shikha on 24th February (Friday) for the visa interview.
We tried scheduling the interview on the weekend, but the Australian embassy is working only on weekdays, and so we had no other option but to schedule the interview on a Friday. I request you to kindly confirm the leave so that we can start the visa process.
I will make sure that Shikha takes notes from her friends and completes the homework over the weekend.
Rajat Bose – father of Shikha Bose
Grade 5 – roll number 14.
Sample School Leave Letter due to fever
Below mentioned is the sample letter for school leave letter due to fever. The same can be modified and written for school leave letter for a headache/medical check-up/chicken pox/cold and cough/eye check-up.
304 Breeze Towers,
Mumbai Grammar School,
Subject: Leave letter due to fever
My ward Tanisha Patel studies in your school in grade 2. Tanisha is down with a fever headache/medical check-up/chicken pox/cold and cough/eye check-up, and so I request you to grant her leaves for five days so that she recovers properly.
Please accept the request and grant or leaves for the next five days 10th March to 15th March. Also, request you to excuse her absence from the annual day practice during this period.
I will make sure that she takes the missed notes from her friends and completes all the homework before she rejoins the school.
Sachin Patel – Father of Tanisha Patel
Grade 2 – roll number 34
Sample School Leave Letter for accident
Below mentioned is the sample letter for school leave letter for accident/bone/hand fracture.
709 Jivesh Terraces,
Don Bosco School,
Subject: Leave letter for accident/bone/hand fracture
Please be informed that while driving to school today me and my daughter Jasleen Singh who is studying in your school in grade 7 met with an accident. I am fine, but unfortunately, my daughter in a little hurt and that is why she wouldn’t be able to attend school for the next 13 days. She has fractured her hand, and the doctor has suggested her to take bed rest for a few days.
Kindly grant me leave from 8th August to 21st August. I shall remain grateful to you for permitting her.
Also, I will make sure that she takes notes and completes the homework during the leaves before joining the school again.
Nandini Singh – Mother of Jasleen Singh
Grade 7 – roll number 24
Sample School Leave Letter for death
Below mentioned is the sample letter for school leave letter for brother/sister/grandmother/relative/grandfather death.
9001 Palladium Terraces,
St. Joseph School,
Subject: leave letter for brother/sister/grandmother/relative/grandfather death
Today is a very sad day for my family and me. I am in pain and full of grief on losing my beloved brother/sister/grandmother/relative/grandfather. I want to inform you that I will not be able to come to school from 13th January to 20th January as we are going to our native place for the last rituals of my brother.
I would like to take my name back from the Republic Day function to be held on 25th January because I will not be able to attend the practice for the next seven days. Request you to grant me the leaves, and I will make sure to complete my missed homework before joining the school.
Hoping for your kind consideration. Thank you in advance.
Grade 9 – roll number 32
Sample School Leave Letter after taking leaves
Below mentioned is the school leave letter after taking leaves. It mentions the reason why the leaves were taken and usually written by parents/guardian.
9001 Palladium Terraces,
St. Andrew School,
Subject: leave letter
Chintan Shah could not attend the school from 15th March to 21st March because unfortunately his grandmother passed away and we had to rush to our native place in Gujarat. Apologies for not informing before taking the leaves but I hope you would understand the critical condition.
I have made sure that Chintan has taken notes from his friends and completed his homework. Also, students were asked to give their names for the annual function participation from 16th March to 18th March. Since Chintan couldn’t attend the school during that period, I would like to request you to consider his participation.
Thank you in advance for your kind consideration.
Kalpesh Shah – father of Chintan Shah
Grade 5 – roll number 32
Sample School Leave Letter for three days
Below mentioned is the sample letter for school leave letter for going to native place.
Holy Family School,
Subject: leave letter for three days
My ward Jaswinder Sodhi studying in your school in grade 3 will be unable to attend school from 27 Bar to 30th September as we have planned a visit to Our native place for the Durga Puja.
I request you to grant him the required leaves. I ensure you that he will complete all the missed homework. Hope to receive the acceptance leave letter soon.
Roshan Sodhi – father of Jaswinder Sodhi
Grade 3 – roll number 21.