Everyone needs holidays, be it students or professionals. They may require holidays to relax and unwind, attend family functions or meet other prior engagements. When one is on vacation, time flies by. Sometimes it may so happen that during a holiday one feels the need for a few more days of leave. This may be due to the delay of trains, losing the tickets or any other reason. In such a situation it is necessary for the employee to inform the company to explain and request for sanction of further leave. This helps the management plan and distribute the workload. It also shows professionalism on the part of the employee.
A holiday extension letter is written by an employee or student who is already on vacation to ask permission for extending current leave by stating valid reasons. The sender should give a tentative or definite date for return and mention that he/she will produce essential proof for requesting this extension. The sender sincerely hopes that the boss understands his/her situation.
Holiday Extension Letter Writing Tips
- Start by mentioning your dates for the holiday that you already are on and then request for an extension of the holiday by specifying the number of days.
- State valid reason for asking for extension, and hope your boss understands your compulsions. Promise to furnish proof for seeking an extension of the holiday on arrival.
- End by saying that you will confirm your departure plans at the earliest.
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Holiday Extension Letter Template
Use our free Holiday Extension Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Permission for extension of holiday
Dear Sir/Madam,
I am currently on vacation from … (name of organisation/department) to …. (name of the place) I am writing this letter to request that I may please be granted extension of leave for …(number of days) days.
I seek an extension of my leave due to …(valid state reason for asking an extension of the holiday)
I request you to extend my leave till kindly … (mention date) and oblige. I hope you understand my compulsions. I will furnish proof of reasons given for extension request. I will keep you informed about my exact departure plans the moment I receive my tickets.
Thanking you in anticipation,
Best Regards,
__________ (your name)
Sample Letter
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Permission for extension of holiday
Dear Madam,
I am currently on holiday from 1st August to 13th August 2013 at Yorkshire. I am writing this letter to request that I may please be granted an extension of leave by five days.
My wife who had gotten a fever the day before yesterday has been diagnosed with swine flu and has been hospitalized. The treatment has begun, and doctors have agreed to discharge her on 13 August 2013 after conducting various tests.
Hence, I have to reschedule and postpone my departure plans. I request you to kindly extend my leave until 18th August 2013 and kindly oblige. I hope you understand my compulsions. I will do my best to resume work by 20th August and prepare the report for our bi-annual sales performance.
I will furnish my wife’s hospitalization details on reporting for work. I will keep you informed about my exact departure plans the moment I receive my tickets.
Thanking you in anticipation
Best Regards,
Prince
Email Format
A holiday extension letter is written by an employee or student who is already on vacation to ask permission for extending current leave by stating valid reasons. The sender should give a tentative or definite date for return and mention that he/she will produce necessary proof for requesting this extension. The sender sincerely hopes that the boss understands his/her compulsion.
This is an email format of holiday extension letter.
To: name@email.com
From: name@email.com
Dear Madam,
I am currently on holiday from 01st August to 13th August 2013 in Yorkshire. I am writing this letter to request that I may please be granted an extension of leave in five days.
During an adventure sport that my wife and I were participating in, whereby she broke her femur bone and had to be hospitalized for a day.
The doctor has advised us against traveling in her condition this moment request you to extend my holiday kindly. I will furnish my wife’s hospitalization details on reporting for work. I will keep you informed about my exact departure plans the moment I receive my tickets.
Thanking you in anticipation
Best Regards,
Prince
Leave a Reply
You must be logged in to post a comment.