A holiday approval letter is written by a superior/employer to inform his subordinate/employee about the approval of the holiday they had applied for. Every person seeks for a holiday after working for long period of time to spend some time off with their family. For that, they need an approval from their superior, as to whether they can take some time off or not. This letter is written in response to the letter written by the subordinate to inform them that their holiday has been sanctioned.
A holiday approval letter is a formal one as it is written by a superior to his subordinate. It should mention the duration of the holiday and also that the subordinate might be contacted in case his assistance is required. Ensure to not mention anything irrelevant. Once through the letter, a grammar check should be done to ensure no mistakes are there in it.
If you still don’t know how to write a holiday approval letter, feel free to use the tips and samples below to get started on the same.
Table of Contents
Holiday Approval Letter Writing Tips
- Begin the letter by mentioning that you are impressed with the employee’s hard work and so have decided to give him/her some time off.
- Mention the duration of the holiday and also ask him/her to assign the person who will be handling the work in their absence.
- Don’t forget to keep the tone of the letter professional and ensure that there are no grammatical mistakes in it.
- End the letter by mentioning that they enjoy their holiday and come back to work with great energy.
Holiday Approval Letter Template
Use our free Holiday Approval Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
_______
_______
_______
Date : _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Holiday Approval Letter
Dear ________ (Employee’s name)
I am very much impressed with the dedication with which you have been working here. I have seen that you have not availed for any holiday in the past few months and so have decided to sanction you holiday.
Your holiday will start from …………………. and will end on ……………………. (mention the date). You need to report back to work from ……………….. (mention the date).
Mention the name of the employee you find most suitable to handle your responsibilities during this duration. However, you might be contacted in case your assistance is needed.
I wish you an enjoyable holiday and hope you come back to work with great energy.
Yours Sincerely,
___________ (Your name)
___________(Your designation)
___________(Your organisation)
Sample Letter
To,
Robert perry
Assistant Manager
Apparels Redefined.
Date: 14th march 2015
From,
Susan Bones
HR Executive
Apparels Redefined.
Subject: Holiday Approval Letter.
Dear Robert,
I am very much impressed with the dedication with which you have been working here. I have seen that you have not availed for any holiday in the past few months and so have decided to sanction you holiday.
Your holiday will start from 20th March 2015 and will end on 28th March 2015. You need to report back to work from 29th March 2015.
Mention the name of the employee you find most suitable to handle your responsibilities during this duration. However, you might be contacted in case your assistance is needed.
I wish you an enjoyable holiday and hope you come back to work with great energy.
Yours Sincerely,
Susan Bones
HR Executive
Apparels Redefined.
Email Format
The following is the email format of Holiday Approval Letter.
To: name@email.com
From: name@email.com
Subject: Holiday Approval Letter
Dear ________ (Employee’s name)
I am very much impressed with the dedication with which you have been working here. I have seen that you have not availed for any holiday in the past few months and so have decided to sanction you holiday.
Your holiday will start from …………………. and will end on ……………………. (mention the date). You need to report back to work from ……………….. (mention the date).
Mention the name of the employee you find most suitable to handle your responsibilities during this duration. However, you might be contacted in case your assistance is needed.
I wish you an enjoyable holiday and hope you come back to work with great energy.
Yours Sincerely,
___________ (Your name)
___________(Your designation)
___________(Your organisation)