A holiday letter is written to ask for permission to proceed on holiday. This is written by an employee in an organization or by a parent on behalf of their ward. Such a letter serves the dual purpose of intimating the employer that the employee would be unavailable in the mentioned period thus allowing for the smooth temporary transition and it also allows for the granting of paid leave to the employee so that her/his salary is not deducted in her/his absence.
The letter should mention the duration of absence and tentative date of joining back. It should be concise, brief, short and preferably written in a formal tone. Since holidays are planned for a long duration, an employee should post this letter well in advance so that the boss can make alternate arrangements for the individual’s absence. Holiday letters are often requested letters for holiday leave than a letter of intimation. Therefore the tone of the letter needs to be taken into special account.
Holiday Letter Writing Tips
- Begin by asking permission to proceed on holiday while specifying the duration and dates of your holiday plan.
- Briefly state reasons for asking leave if possible.
- Nominate a co-worker who will handle your work during your holiday period.
- End by furnishing your contact details during the holiday and request again for approval of your holiday plan.
- Use a tone of the request while asking for permission in a very polite manner.
Holiday Letter Template
Use our free Holiday Letter to help you get started.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Permission for holiday
Dear Sir,
I am writing this letter requesting your permission to proceed on holiday from … to … (mention dates) for a total duration of … (mention duration) in order to … (state reasons if possible).
I will hand over my duties and responsibilities to … (name your coworker) and … (furnish your contact details) in case of any urgent requirements.
Please approve my request for a holiday for … (mention duration) and oblige.
Thanking You,
Best Regards,
__________(your name)
Sample Letter
From,
Abigail Mathew,
Boston, USA.
February 28th, 2017
To,
Human Resource Manager,
IBM Systems,
Boston, USA.
Subject: Permission for holiday
Dear Sir,
I am writing this letter requesting your permission to proceed on holiday from April 1st, 2017 to April 21st, 2017 for a total duration of three weeks to get married.
The date of marriage has been fixed for April 10th, 2017. Since I have aged parents, I will have to be present in advance to supervise arrangements and stay back for a few days after the wedding to complete all tasks.
I will hand over my duties and responsibilities to my team-mate, Larson and also leave my contact details with him in the case of any urgent requirements or clarifications.
I will personally hand over my marriage invitation as soon as I get them and will be glad to see you at my marriage function.
Please approve my request for a holiday for three weeks and oblige.
Thanking You,
Best Regards,
Solomon.
Email Format
The following is the Email Format that should be followed while writing a Holiday Letter.
To:name@email.com
From: name@email.com
SUBJECT: Permission for a holiday.
Dear Sir,
I am writing this letter requesting your permission to proceed on holiday from …. to ….(mention dates) for a total duration of … (mention duration) to… (state reasons if possible).
I will hand over my duties and responsibilities to … (name your coworker) and … (furnish your contact details) in case of any urgent requirements.
Please approve my request for a holiday for … (mention duration) and oblige.
Thanking You,
Best Regards,
________ (your name)
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