It is a personal responsibility to give advance intimation to your employer, senior or teacher when you have to take a vacation due to whatever reason. It is expected of a person to give notice so that accordingly alternatives can be arranged well in time to not hinder the organization’s working. It is also a common courtesy to let someone know when and why you won’t be present for your usual duties.
A holiday letter is written in such cases to inform the boss, employer at work or class-teacher/principal at the school of your plan to proceed on holiday in a formal tone well in advance. Holidays are mostly planned except in an emergency, so a person has enough time to intimate their senior about it. Hence, permission for a holiday is mostly asked in advance and granted based on submission of an earlier leave plan or by putting forth valid reasons for urgent, yet long holiday.
Table of Contents
Sample Holiday Letter Writing Tips
- Start by mentioning your plans and dates for a holiday and give valid reasons.
- Mention your date of joining back work.
- Tell your boss that you will complete all your tasks before departure.
- Mention the name of your co-worker who will handle your duties in your absence.
- End by providing your contact details during your holiday in case of urgent requirements.
Sample Holiday Letter Template
Use our free Sample Holiday Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________ (sender’s name)
__________ (sender’s designation)
__________ (sender’s address)
Date: _____ (Date on Which Letter is Written)
To,
__________ (receiver’s name)
__________ (receiver’s designation)
__________ (receiver’s address)
Subject: Permission for Holiday
Dear __________, (name of recipient)
I am writing this letter to inform you that I will be unable to attend office for …. days (mention duration) from …. to ….(mention dates) since …..(briefly give reason). I will report back for work on ….. (mention the date you would be rejoining).
I will complete my tasks and confirm the same to you before departure. I will also brief and hand over my duties and responsibilities to …..(name colleague).
You can contact me on …. (provide emergency contact details) in the case of any urgent situation. I request you to approve my holiday for kindly ….. days and oblige.
Thanking you in anticipation,
Yours sincerely,
__________ (sender’s name)
Sample Letter
From,
Russell Bronx
General Manager – Finance Department
Atria Communications Pvt. Ltd., California
Date: 5th August 2013
To,
James Frank
Vice President – Atria Communications Pvt. Ltd
California
Subject: Permission for Holiday
Dear Mr. Frank,
I am writing this letter to inform you that I will be unable to attend office for fifteen days from 13th August to 28th August 2013 since I need to make arrangements and attend my sister’s wedding. I will report back to work on 29th August 2013.
My father is not keeping good health due to old age. Hence I have to be present by his side to supervise and conduct my sister’s wedding. Although I have tied up for most arrangements, my physical presence is essential.
I will complete my tasks and confirm the same to you before departure. I will also brief and hand over my duties and responsibilities to Mike, my team-mate for the duration of my holiday.
My contact details are already available to your office for an urgent requirement. I request you to approve my leave for fifteen days and oblige kindly.
Thanking you in anticipation,
Yours sincerely,
Russell Bronx
Email Format
The following is the Email format that should be followed while writing a Holiday Letter.
From: russellbronx@email.com
To: jamesfrank@email.com
Subject: Permission for Holiday
Dear Mr. Frank,
I am writing this email to inform you that I will be unable to attend office for fifteen days from 13th August to 28th August 2013 since I need to make arrangements and attend my sister’s wedding. I will report back to work on 29th August 2013.
My father is not keeping good health due to old age. Hence I have to be present by his side to supervise and conduct my sister’s wedding. Although I have tied up for most arrangements, my physical presence is essential.
I will complete my tasks and confirm the same to you before departure. I will also brief and hand over my duties and responsibilities to Mike, my team-mate for the duration of my holiday.
My contact details are already available with your office for an urgent requirement. I request you to approve my holiday for fifteen days and oblige kindly.
Thanking you in anticipation,
Yours sincerely,
Russell Bronx
General Manager, Atria Communications Pvt. Ltd.
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