Holidays are one thing that invigorates the hearer within a second. Most of the time, companies specify the maximum number of days one can take paid leave for. But sometimes, due to some reasons the company gives paid leave to the employees. Getting uncertain holidays from your company may have different reasons, but if you are getting this chance, then you are lucky enough.
A holiday letter for an employee means that the company is announcing a holiday to the employees due to specific causes. These holidays are over and above the holidays specified in the employment contract, if any. Since these holidays are uncertain,they rarely occur, and neither the management of the company nor the employees of the company have prior notice of it.U usually work are not assigned to any of the employees for the duration of the holiday.
This is a formal communication by the management of the company to all the employees. The letter has to state the dates of holidays clearly and should give the details. The letter here will allow you to get an idea of how to frame such a letter. These holidays are provided by the employers to all the employees to show their appreciation and recognition of the hard work put in by the employees on behalf of the company.
Table of Contents
Holiday Letter to an Employee or Employees Writing Tips
- It is crucial to specify the period for which the holiday is given and the reason behind the same.
- The date on which the employees are expected to report back to work should be mentioned without fail.
- The content and tone of the letter should be formal.
- The letter should be concise and to the point without any ambiguity.
- Once you are through writing the letter, please recheck the same for any mistakes and make the necessary changes, if needed.
Holiday Letter to an Employee or Employees Template
Use our free Holiday Letter to Employee to help you get started. If you need additional help or more examples, please do check out some of the sample letters that are given below.
From,
_________________
_________________
Date (Date on which letter is written)
To,
_________________
_________________
Sub:____________________________________________
Dear ________________,
This is to inform you that _________________(name of the company) company will not be working on _________________ (date from when the holiday starts)to _________________(last date of the holiday),due to _________________(the reason for the holiday).
Therefore, this is a very suitable time to enjoy with your family for _________________ (number of days). Everyone is expected to compulsorily turn up on _________________(scheduled date of return to work).
Regards,
_________________
Sample Letter
To,
Ryan Mendez
Manager
Hoot Technology
18th August 2010
From,
David Vincent
Managing Director
Hoot Technologies.
Subject: Notice for a holiday.
Dear Mr. Mendez,
This is to bring notice to all the staff of Hoot Technologies that the office will remain closed for the next two days, which is the 19th and 20th of august, 2010 as our internet server will be under maintenance for the coming two days because of which no work can be done during the period of those two days.
Therefore, this will be a very suitable period for you all to enjoy the two days with your family and friends. The server will recover in two days’ time, and the work will be assigned as soon as possibly can. Thus, all are requested to report back to work on 21 August without fail.
Thanking you
Sincerely,
David Vincent
Managing Director
Hoot Technologies
Email Format
In this day and age of technology, the management of a company sends letters via email as they are faster, cheaper, and can be sent to many employees at the same time with just a click of a button.
This is an Email Format for a Holiday Letter to an Employee.
To: name@email.com
From: name@email.com
Sub:____________________________________________
Dear ________________,
This is to inform you that XYZ company will not be working for a week from 22nd May,2012 to 28th May,2012 due to the renovations that are scheduled to be carried out in the building during the week.
Therefore, this is a very suitable time to enjoy with your family and family for these seven days. Everyone is expected to turn up on 29th May compulsorily,2012, without fail.
Regards,
_________________
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