A holiday cancellation letter is written by an employee to his boss/senior to inform him about his intent to cancel his holiday plan due to unavoidable circumstances for which he obtained permission beforehand. The applicant briefly explains his compulsion for change in plans and mentions a tentative plan of when he might avail the same holiday leave in the future.
It is written so that the employee knows about the presence of the employee in the organization and also so that the employee can avail that leave in the future when required. It is written formally since it is addressed to the authorities. Mention the reason behind the cancellation of your original plans, and duration of the holiday. Once you are through the letter, check for grammatical mistakes. Be genuine and sincere in the tone of your letter. Give respect to the receiver of the letter. If you don’t know how to get started, feel free to use the tips and samples given below to go on.
Table of Contents
Holiday Cancellation Letter Writing Tips
- Start the letter by mentioning your original holiday plans, dates and duration and then mention that you have canceled your plans due to unforeseen circumstances.
- Mention the date you will rejoin work due to this cancellation.
- Explain reasons for cancellation of the plan briefly.
- Mention about tentative plan to avail this leave later.
- End the letter by requesting your boss to cancel your holiday leave and oblige.
Holiday Cancellation Letter Template
Use our free Holiday Cancellation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Permission for cancellation of holiday
Dear ______,
I had applied for permission to proceed on holiday from ______ to ______ to ______ (name destination). Due to unforeseen circumstances, I am surrendering my leave and reporting back for work from ______ (mention date of reporting to work).
I canceled my holiday plans due to ______ (mention reasons for cancellation).
I might ask permission for leave to proceed on holiday later ______ (mention when you might tentatively avail this holiday leave).
Please accept my request for cancellation of leave for holiday and oblige.
Thanking you,
Yours Sincerely,
__________ (your name)
Sample Letter
From,
Rajeev Masand
PR Executive
ABC Corporations
Date: 6th August 2007
To,
Frank Longbottom
HR Executive
ABC Corporations
Subject: Permission for cancellation of holiday
Dear Sir,
I had applied for permission to proceed on holiday from 01 August to 13 August 2013 with my family to Scotland. Due to unforeseen circumstances, I am surrendering my leave and reporting back for work from today.
My son met with a severe road accident the day before our departure. He is hospitalized with a fractured limb and severe back injury. He is under treatment and will remain in the hospital for another week before doctors can plan his discharge. He is now stable and is responding well to medicines and treatment.
I have returned the advance of salary and leave travel concession which I had availed for my holidays. The trip-planner has given me the grace period of six months in which time I can re-plan my trip without making cancellations. Hence, I might request permission for leave to proceed on holiday after my son’s recovery.
Please accept my request for cancellation of leave for a holiday from 01 August to 13 August 2013 and oblige.
Thanking you
Yours Sincerely,
Rajeev
Email Format
The following is the email format of Holiday Cancellation Letter.
To: name@email.com
From: name@email.com
Subject: Permission for cancellation of holiday
Dear ______,
I had applied for permission to proceed on holiday from 01 August to 13 August 2013 with my family to Scotland. Due to unforeseen circumstances, I am surrendering my leave and reporting back for work from today.
My son met with a severe road accident the day before our departure. He is hospitalized with a fractured limb and severe back injury. He is under treatment and will remain in the hospital for another week before doctors can plan his discharge. He is now stable and is responding well to medicines and treatment.
I have returned the advance of salary and leave travel concession which I had availed for my holidays. The trip-planner has given me the grace period of six months in which time I can re-plan my trip without making cancellations. Hence, I might request permission for leave to proceed on holiday after my son’s recovery.
Please accept my request for cancellation of leave for a holiday from 01 August to 13 August 2013 and oblige.
Thanking you
Yours Sincerely,
Rajeev
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