A letter planning a holiday is usually written by an employee in an organization for his/her boss/employer to get approval for their holiday plan. The applicant specifies the duration and dates of the holiday plan. This letter is mostly written well in advance to book tickets, make reservations and give sufficient notice to the boss for making stand-by arrangements for the applicant. You should also check whether the dates you want to take leave are in favor of you and your company. Because every company will have a certain period where every employee should work compulsory to their progress, at that particular time the company will not be happy with your decision, i.e. taking a two or three-week leave.
Usually, holiday trip lasts up to two to three weeks. Many employees take this type of leave once per year. In addition to this some of the employees belonging to the same company plan for a one week trip. However, every person who is working should take this type of leave to spend quality time with his/her family. There should be a balance between professional life and personal life. That means an employee should do his/her work accordingly and when there is a chance he/she should spend time for recreation.
Table of Contents
Sample Letter for Planning a Holiday Writing Tips
- Begin by asking permission to make plans for a holiday shortly.
- Mention the duration of the holiday and specify dates of departure and return. Also mention the date of joininang back work.
- Give reasons for planning this holiday.
- Nominate a colleague who will handle your job during your holiday period.
- End by requesting approval of your holiday plan and thank in anticipation.
Template
Use our free Sample Holiday Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Holiday plan
Dear Sir,
I am __________ (mention your name) working as a __________ (mention your designation) in your company. I am writing this letter to ask your permission to plan my holiday for ________ (mention duration) to go on ______ I will avail leave from ______ to ______ (mention dates of starting and completing leave) and report for work on ________ ( mention the date when you will come to work).
I will hand over my duties and responsibilities to _______ (name colleague) for the duration of my holiday period. I request you to kindly approve my holiday plan at the earliest so that I can make my reservations and oblige. My contact details _________ (furnish contact details). As we have to balance Professional life and personal life I hope you will react positively.
Thanking you in anticipation
Yours Sincerely,
__________ (your name)
Sample Letter
From,
Venkat,
Assistant Software Engineer,
Tata Consultancy,
Hyderabad
Date:10/7/16
To,
Mukesh,
The Manager,
Tata Consultancy,
Hyderabad
Subject: Request for a three week holiday.
Dear Mukesh,
I am Venkat working as an Assistant Software Engineer. I am writing this letter to ask your permission to plan my holiday for three weeks in August of this year to go on a family vacation. I will avail leave from 03 August 2016 to 24 August 2016 and report for work on the 25th August 2016. As my family members plan a trip for every year, it is, like, a routine in the family. This year they planned a three-week trip which includes many cities like Bangalore, Kerala, Chennai, and so on. I thought of making my plans, get your approval and then proceed with booking tickets and other reservations.
I will hand over my duties and responsibilities to my colleague Larson for the duration of my holiday period. I request you to kindly approve my holiday plan at the earliest so that I can make my reservations and oblige. I will leave my contact details with your office in case of any emergency in my absence. As I am a new employee, it may be hard for you to grant the permission but do consider my plea. I promise you that I will try not to take leave after my return from the trip. Hoping a positive reply from you.
Thanking you in anticipation,
Yours Sincerely,
Venkat
Email Format
The following is the Email Format that should be followed while writing a Holiday Letter.
To: name@email.com
From: name@email.com
SUBJECT: Request for a Two week Holiday.
Dear Mr./Ms/Mrs.______ (Name of the recipient)
Dear Sir,
I am ______ (mention your name) working as ______ (mention your designation) in your company. The main reason I am writing this letter to ask your permission to plan my holiday for three weeks in ______ (mention the month) this year to go on a family vacation. I will avail leave from ______ (from date) to ______ (to date) and report for work ______ (return fro work date).
I have not been able to accompany my sons on vacation for the past two years and have promised to take them to Disneyland this year. Since they have summer vacations in August, I thought of making my plans, getting your approval and then proceed with booking tickets and other reservations. As we have to balance professional life and personal life, I think it is important for me to take leave and spend some quality time with my family.
As you also know that I give importance to work you may need not worry, I will hand over my duties and responsibilities to my colleague Larson for the duration of my holiday period. I request you to kindly approve my holiday plan at the earliest so that I can make my reservations and oblige. I will leave my contact details with your office in case of an emergency in my absence. I hope I will get a positive reply from as soon as possible.
Thanking you in anticipation,
Yours Sincerely,
(name of the sender).
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