The work to be done is distributed under a certain time frame to all the people who have to complete it in that period. When there are obstacles in completing it in that time frame, means there is delay the workers ask for an extension period. The obstacles may be Law related, difficulty in getting raw materials, difficulty due to changed policies, lack of immediate funds etc.
For a person giving permission and granting the additional time, it is important to pay attention to the minuteness of the given reason. According to the importance of the reason the extension time period can be decided. The faith in the worker is also proved by what part of the completed work and process journey they inform you about. The letter should be written in a way that shows your trust on the ability of the person to get the work done completely after extension period.
Table of Contents
Tips To Write a Good Order Granting Additional Time Letter
- The letter is formal and positive.
- The letter reminds the person who is being given the permission, of the reason of extension.
- The letter should clearly explain the amount of extension.
- The letter should be clear and precise.
Template
Use our free Order Granting Additional Time Letter to help you get started
To,
____
____
____
Date: (date on which letter is written)
From,
______
______
______
Subject: Grant of additional time for completion of Work.
Dear ____,
The reason you have given for extension period required to __________ ( work to be completed), which is mentioned as ___________ (Reason) is sufficient to extend the deadline and makes it possible to hence submit final decisions by ___________(date till which the extension is given), ________(time period available from the date on which letter is received ) from today.
Also since you have assured us that __________( assurances and positive supporting reasons that work is being done), we have faith that you will complete the work by the end of this extension period.
Regards
(name)
(designation)
(company)
Sample Letter
To,
Ms Darla Demi,
Business Development Associate
Date: 21st March 2017
From,
Mr. Harsh Gordon0
Owner
Jolly Giant Retail Stores
Subject: Grant of additional time for completion of Work.
Dear Ms. Darla Demi,
The reason you have given for extension period required to construct four new Jolly Giant retail stores in Region 7, which is mentioned as “Waiting to hear back from the Legal team about any contract revisions or negotiations” is sufficient to extend deadline and makes it possible to hence submit final decisions by May 2nd, two weeks from today.
Also since you have assured us that the project description and market segmentation of the expansion are now in order and financial check done so far show positive numbers and a reasonable rate of return on investment, we have faith that you will complete the work by the end of this extension period.
Regards,
Marko Kosinski
Owner
Jolly Giant Retail Stores.
Email Format
The following is the Email format for Order Granting Additional Time letter
From: name@email.com
To: name@email.com
To,
____
____
____
Date: (date on which letter is written)
From,
______
______
______
Subject: Grant of additional time for completion of Work.
Dear ____,
The reason you have given for extension period required to ____________( work to be completed), which is mentioned as ____________(Reason) is sufficient to extend deadline and makes it possible to hence submit final decisions by _______________(date till which the extension is given), _____________(time period available from the date on which letter is received ) from today.
Also since you have assured us that _____________( assurances and positive supporting reasons that work is being done), we have faith that you will complete the work by the end of this extension period.
Regards
(name)
(designation)
(company)