A condolence letter is written as a source to provide comfort who is grieving the loss of a close loved one. Writing a letter to the person is a kind gesture to honor the employee’s value in the company. It can also be written to an employee who has recently lost a loved one.
An official condolence letter should be sent immediately after the incident takes place, it should be sent within two weeks after the incident. Such letters are sent by an employer to his employee’s family on the death of an employee.
Here are some sample and format that will help you to write a condolence letter.
Official Condolence Letter Writing Tips:
- An official condolence letter is to be written on the company’s letter head.
- Acknowledge the loss of your employee.
- Express your sympathy towards his/her family.
- Mention some good traits of the deceased.
- Let the bereaved know that the presence of the deceased will be missed in your organization.
- Offer help on behalf of your company.
- Make a thoughtful closure.
Official Condolence Letter Template
From,
______
______
______
Date ______________
To,
______
______
______
Subject: ____________
Dear _______, (Name of the recipient)
We at _______ (organization’s name) are very shocked and saddened to hear about the death of _________ (Name of the deceased). We still cannot believe that _____ (he/she) died so unexpectedly.
_______ (Name of the deceased) was such a wonderful person and had always been a great asset to our company. _____ (his/her) presence will always be missed at _______ (company’s name).
We would like to support you with ____________ (gift) in hopes that it would be helpful to you in this time of need.
With heartfelt condolences,
___________ (Name of the sender)
___________ (Rank/position)
___________ (Organization’s Name)
Download Template (Doc and PDF)
Official Condolence Letter Sample, Email and Example/Format
Sample
From,
George White
C.E.O
ABC Bank
New York
Date:
To,
Laya Stewart,
34 liberty Towers,
New York
Dear Laya,
It is with great sadness that I’m writing this letter to you today, in response to the death of your husband, Albert. He was one of the smartest and most hardworking employees in our organization. All of us at ABC Bank are saddened to hear about his sad demise. I want to let you know that his presence will be greatly missed in our organization.
Our company would like to help you with 30,000/- in hopes that it would be helpful to you in this time of trouble.
Our deepest condolences,
George White
C.E.O
ABC Bank
Email Format
Official condolence letters are written by a company or any office colleague on the death of team member or his relative. The condolence letter gives sympathy to the grieving person and strength to face the difficult situation.
The letter must be written with very kind and soft language. Here is the sample of official condolence letter written on the death of a colleague to his wife.
to: email of the receiver
from: email of sender
Subject: Condolence letter
Dear Madam
Please accept my deep condolences on the death of your husband Late Mr. John S. West. We were working on the same project, and he was very hard working and enthusiastic member of our team. It is very tough for me to believe that now he is not with us.
But as we know that it is the circle of life, and we have to accept hard realities of death. I know that you and your children have a hard time ahead; my all best wishes are with you. May God help you and give you strength to overcome from this tough time. I am working to get all the post-death documents as soon as possible, and in the meantime you are free to ask for any help. Feel free to contact me in need.
Thanks,
John S. West
Official Condolence Letter Generator
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