While it is extremely hard to heal emotional wounds, some words of sympathy can ensure your emotional support to the person. It becomes extremely important to write an appropriate condolence letter on an emotionally disturbing event to the concerned person. It could include the death of any known person in his family or events that have a deep emotional impact such as an accident or loss or property.
The letter can or cannot be lengthy. If it is from a colleague, you should offer your support and condolences, and if it’s from a relatively close person, then it can be a lengthy and emotional as you like. Regardless of the relationship status between the sender and recipient, it would be best if you write it as opposed to sending a printed letter. And it will be better if you write it in your handwriting. You can send it anytime after the funeral/event. Your sympathy words will give comfort to the grieving person and family. Consider the tips, sample, and format to learn more.
Tips on Writing the Letter
- Start off by mentioning how sorry you are.
- Be as sweet and polite as possible.
- Let them know you are there for them in spirit.
- Mention a memory you have with the person who passed away
- Provide them full emotional support.
- Offer them any help kind of help you may feel is appropriate.
Template
Here is a template of the condolence letter you can follow :
Sender’s Address (3 lines)
________
________
________
Receiver’s address (3 Lines)
_________
_________
_________
Date
Subject: Condolence Letter
Dear (name),
I am very sorry to hear about your loss. I found out only last night, I tried booking the first flight home, but unfortunately, none were available. But I hope you know I am there for you and your family in spirit.
(Mention how shocked you are) I was shocked to hear the news. I spoke to ___(name of the deceased) only two days ago, and she told me all about her new job and how happy it made her. (Mention a couple of childhood memories) I remember playing hide and seek with her as kids. The two of us were inseparable. I can not fathom the fact that she is no more. How I wish I could call her up and tell her how much I love her.
Martha, I promise to catch the first flight home. Please let me know if you need any help. Send my love to your parents. I will be with you all very soon. Until then, don’t hesitate to call me for anything.
Lots of Love,
Wendy
Sample Letter
Wendy R. Ehrlich
3792 Concord Street
Charlotte, NC 28208
To,
Martha G. Morin
1976 Lonely Oak Drive
Mobile, AL 36608
2nd July, 2010
Subject: Condolence Letter
Dear Martha,
I am very sorry to hear about your loss. I found out only last night, I tried booking the first flight home but unfortunately none were available. But I hope you know I am there for you and your family in spirit. It is a very unfortunate incident that you have lost your sister and I, have lost my best friend.
(Mention how shocked you are) I was shocked to hear the news. I spoke to Amy only two days ago and she told me all about her new job and how happy it made her. I can’t imagine what losing your sister must feel like. (Mention a couple of childhood memories) I remember playing hide and seek with her as kids. The two of us were inseparable.
Remember the trip the three of us made to Goa after 12th boards? We had the best time of our lives. I promised to meet her on my next trip to India, but meeting with her was not in my destiny. I can not fathom the fact that she is no more. How I wish I could call her up and tell her how much I love her.
Martha, I promise to catch the first flight home. Please let me know if you need any kind of help. Send my love to your parents. I will be with you all very soon. Until then, don’t hesitate to call me for anything.
Lots of Love,
Wendy
Email Format
If you wish to send your condolence via mail, then this is the format you can follow:
To: Receiver’s ID ( martha@email.com)
From: Sender’s ID (wendy@email.com)
Subject: Condolence letter
Dear (name),
I am very sorry to hear about your loss. I found out only last night, I tried booking the first flight home, but unfortunately, none were available. But I hope you know I am there for you and your family in spirit.
(Mention how shocked you are) I was shocked to hear the news. I spoke to ___(name of the deceased) only two days ago, and she told me all about her new job and how happy it made her. (Mention a couple of childhood memories) I remember playing hide and seek with her as kids. The two of us were inseparable. I can not fathom the fact that she is no more. How I wish I could call her up and tell her how much I love her.
Martha, I promise to catch the first flight home. Please let me know if you need any help. Send my love to your parents. I will be with you all very soon. Until then, don’t hesitate to call me for anything.
Lots of Love,
Name
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