Condolence Letter to Employee - Sample, Example & Tips

Condolence letters are written on the very unfortunate incident of death of any relative or known person. During such events, people need support and help from others to accept such a loss. At such times, even strangers are helpful and give you a helping hand. It is said that sorrow shared is sorrow halved, and hence to be a part of someone’s sorrow is a huge act of humanity. Hence, condolence letters are written to extend your support to the person who has lost someone as an act of displaying empathy.

Employees are an essential asset of the company as they give their faithful services to the company. The company can make its position the in the market only because of the hard work of employees. So, the company must help him or his family in his hard time. Condolence letter to the employee will give him little comfort and will help him to come out of the sorrow. Such a condolence letter will also make the employee feel that he is a part of the company’s family and will increase a sense of loyalty in him. A condolence letter to the employee is usually written by the boss to the concerned employee to show his support during this difficult time.

Tips to write a condolence letter to an employee

The letter must be empathetic and should show your care and support.
You must make sure that you use proper words while writing the letter.
The letter must be well written and soothe the person to accept his/her loss.
The employee must feel a sense of belonging after reading the letter.

Condolence letter to an employee Template

Use our free Condolence letter to an employee to help you get started. If you need additional help or more examples check out some of the sample letters below.

From,

_____________

Date:_____________ (The date on which the letter is written)

To,

_________________

Subject: Condolence letter

Dear_________, (name of the employee)

We are sorry to hear about your _________________(relation with the employee and the name of the expired person). We understand that it is a huge loss for you and it is very difficult to accept this tragic reality. I have not known_________________ (mention the expired person) personally, but I have heard a lot about him/her and I can surely say that he/she was truly a gem of a person.

I know that you are a strong and determined person, but I want to let you know that there are many people out here who are willing to help you and be there for you during this time. We are just a call away, and any help is always there if you need. We hope that you are well and we want to let you know that you can take your time to cope up.

Yours Sincerely,

____________(name and signature of the sender)

Sample Letter

The following is the sample of a condolence letter to an employee.

From,
Newgen Software Limited,
Logan, UT 84334

Date: 23rd August 2014

To,
Sharon D. Perez
2882 Burnside Avenue
Logan, UT 84321

Subject: Condolence letter

Dear Madam,

We are very sad to know about the death of your husband Late Mr. James K. Perez. He was a very hard working and faithful employee of our company, and we will miss him. He was a very nice and wonderful person, and we will always remember him in our thoughts.

We know the situation at your end, and we pray to God for your well-being. You have a young child, and we know that both of you will have to face tough life in the future. We are always ready to help you. At this moment we are giving you a little help by donating an amount of $1000. You can collect it anytime from our office.

Thanks,
Team Newgen

Email Format

The following is the email format that has to be followed while writing a condolence letter to an employee.

To: name@email.com
From: name@email.com