A condolence letter is written on the death of any friend or relative to the grieving person. It is a great way to express your deepest sympathy towards the family of the deceased person.
The letter should be written with simple and short sentences. In condolence letters, you should use very kind words so that it will give comfort to the grieving person.
Regardless of the relationship status between the sender and recipient, it would be best if you write it as opposed to sending a printed letter. Many people avoid sending condolence letters as they are not able to jot down their emotions in writing. At such times, you can refer to the tips and samples given below.
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Tips For Writing a Condolence Letter
- Your relationship with the deceased: It is very important to introduce yourself in the letter if the family of the deceased does not know you.
- Mention something good about the deceased: Discuss something good about the deceased in your letter. Let the family know something about the deceased that you feel that they might be unaware of, like “how much he cared about you,” “he often spoke about your family,” etc. While writing this letter to be original and write something that would leave a good mark in the recipient’s heart.
- Offer Assistance: A bereaved person is often in an emotionally raw state, so he/she might need help and support from someone. So, if you are ready to offer assistance to the bereaved person then do mention it in your letter, but if you are not ready to offer help then do not mention it. Also, remember while you are offering any kind of help, don’t be pushy about it as the recipient might really not require your help.
- Re-read the letter: Before posting the letter, always re-read it as if you were the one receiving it. Re-checking the letter allows you to avoid writing anything that is awkward, pitying and tactful.
Deepest Sympathy Condolence Letter Template
Here is a template of the condolence letter you can follow.
Subject: Condolence Letter
Dear _________, (Recipient’s name)
I extend my heartfelt condolence on the loss of __________ (name of the deceased). It is very hard to believe that ______ (he/she) is no more between us. I know you might be going through the most difficult phase of your life, I have seen the bond which you shared with ________ (name of the deceased). Please know that you are always in my heart and prayers.
It has been a pleasure to know _______ (name of the deceased), _____ (he/she) was such a gem of a person. ______ (his/her) presence will always be missed.
Please do not hesitate to contact me if you require any help from my side. Know that I will always be there for you.
May ______ (name of the deceased) enjoy the bliss of angels in ______ (his/her) eternal abode.
With love and heartfelt sympathies,
_____________ (Your name)
Deepest Sympathy Condolence Letter Sample
Below is a sample of a condolence letter, follow it to create your customized letter.
House no 6, Sarita Vihar
123456, New Delhi
Plot 16, KC Colony
123455, New Delhi
Subject: Condolence Letter
I would like to convey my deepest condolences on the death of your father. He was a wonderful person and was very devoted to his work. He had excellent management skills and I have learned so many things from him. He always said good words for me and my family whenever I met him. I will miss him so much.
I will pray to God that his soul will get peace and go to heaven. Please have patience and try to accept the reality. Remember that wishes of your father are always with you. Please take your time to come out of this loss and do not worry about the office work. Please tell me if you want any help.
Deepest Sympathy Condolence Letter Email Format
If you wish to offer your condolences via email, then follow the format given below.
Dear _____(Name with salutation),
I am in complete shock after hearing about the sudden demise of your sun. He was a playful boy loved by all. It is the worst thing that could happen to a mother. I hope you find the strength to get through all of this.
I know this is not an easy time for you. Your situation is even beyond thoughts, but this is not the end. You have to be strong enough to give the strength to your family. Nothing can bring him back, and he will always be in our memories, but you have to take care of others.
May God give peace to the departed soul and solace and consolation to all of you!
Please take care,