Invoice cover letter enlists in it a detail of the bill to be paid by the customer against the item he has purchased from a company or a store. In such a cover letter, the modesty of the language is maintained.
The intention of creating an invoice cover letter is to reinform a customer about his due. The ultimate goal is to retain the customer returning.
An invoice cover letter reminds the customer about his transaction, due payment, item name, and complete information about a transaction. Sometimes a customer pays the bill even before an item reaches to him but he requires a copy of an invoice for his reference. So, an invoice cover letter, mentioning a complete detail about the purchase, is required.
The invoices are useful for filing income tax. So, an invoice with all details along with the rate of the item, quantity, and GST must be served to the customers.
So, we are giving some tips to create an invoice cover letter that will surely benefit you. However, if you require more guidelines, you can go through our free invoice cover letter samples.
Table of Contents
Invoice Cover Letter Writing Tips
- Mention your store or business name in the cover letter as the billing party.
- Offer him the words of thanks for his purchase
- Give complete information in detail to the customer about his purchase.
- Always try to soften your tone and at the same time convey your intention.
- Persuade him to visit you again.
- Make him assured about his arrears and benefits.
Invoice Cover Letter Template
Our free invoice cover letter will surely help you get started. But for your additional need for enhancing cover letter writing skills, our below-given invoice cover letter template will help you.
Date: (the date on which cover letter is written)
We are sending this letter to remind you about the payment of invoice number ___________. For an item _________you have purchased from our physical store. The item was purchased with your name dated _________. Please make the payment against the above mentioned invoice to refrain from the late fees or charges.
We care about your orders and you are very valuable for us. According to our business policy, we offer a special discount to our returning customer who pays his due balance and crosses the amount of INR 3,000 in his second purchase. We hope you will like our business offer. Please pay the due balance mentioned in the invoice and take the benefit of our new business policy.
Thanking in advance.
Invoice Cover Letter Sample
Our Invoice cover letter samples are specially designed to give you an immense tactic to write persuasive cover letters. Please have a look at the below-given cover letter samples to guide yourself.
Sunrise Biz Sol,
Maulana Road, Bhandara, 441611
Premnagar, Bhandara, 441614
Sub; Invoice Cover Letter
In this cover letter, we are attaching an invoice for the recent transaction you made with our store. According to the invoice, the amount of INR 1628/- is due to you. Please pay the bill as soon as you receive this invoice letter to avoid the late fees or extra charges.
In this attached invoice, you will see the complete information of your transaction. If you still have any doubts or complaints, you can visit our store or contact our billing department. We would like to inform you about our ongoing special offer here. We are running a special offer which is of recurring the business with the same customers.
With this module, you have to clear your current balance and we will give you a surprise offer (gift) on your next purchase. But again, you have to do a purchase of a minimum of INR 1628. This offer is only for returning customers. We hope you will like this business offer.
If you have any complaint against the invoice or if you find any discrepancies in the invoice, please do call us.
With best regards,
Sunrise Biz Sol
Invoice Cover Letter Email Format
In the online businesses and local businesses also, emailing the invoice is in trend. So, follow the below email format to create a cover letter for emailing an invoice.
We hope you are doing well. With this email, we would like to inform you that an unpaid invoice is due to you. Your order for invoice number 391/12 had been successfully fulfilled on 02/12/2019. The amount of INR 1628/- against the same invoice is still due to you.
We request you to make the payment against the invoice we have sent you. An unwanted delay in making the due payment may impose late fees or other extra charges against you. So, please avoid these things by making instant payments. You can make an online payment referencing your invoice number.
Your instant payment will open a door for you of getting a few more exciting offers from us. If you have any questions or any objections, please contact us immediately.
With best regards,
Sunrise Biz Sol
Above mentioned samples of writing invoice cover letter, are the best guidelines for the new people. One can observe how the email template is designed keeping in mind the respect for the customer and yet letting him know about his due payment. In the samples, we have seen how the offers are also provided to lure the customers and increase sales in the business.