In the case when a person fails to give his full dedication to his/her job in a particular company or job sector and serving to be of no outputs for the company, the company needs to take harsh decisions like terminating the job of the person and appoint an efficient worker for the respective post. A prior notice is provided to the person regarding the faults occurring due to him/her in the work fields along with the date of termination of the job.
And hence, in this case, a termination letter is written by the head of the company or may be the HOD, addressing to the person. All the details should be mentioned clearly and properly in the letter. The letter should have a professional tone towards the reader. It should not make the reader feel negative and bad about him/her, should indicate a positive perspective towards life. All the details of termination should be mention clearly and in detail.
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Job Termination Letter Writing Tips
- The letter must contain the exact details about the inefficiency of the person to the company.
- No harsh words or offensive words are used in the letter, as it a complete formal letter
- The letter must be ended with a good luck wish to the person for his/her future.
- The letter must contain the exact date of the termination of the job.
Job Termination Letter Template
Use our free Termination Letter Template to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: ____________ (date of the writing of the letter)
Subject: Termination of Employement.
Dear ___________ (name and designation of the receiver),
Since the day you joined your company you have not completed any of your projects properly, showing a huge reluctance to your work. But the company will never allow such discrepancies and hence decided to terminate your job on _____________ (date of termination).
We require a much efficient worker for the post and you are absolutely inappropriate for it. Thank you for your involvement with the company and the company wishes you a good luck for your future.
Name and signature
Senior Manager – Operations.
Date: 4th May 2017.
Subject: Termination Letter.
This letter is to inform you that you have been terminated from your job due to the lack of obedience and dedication in your work performances. The reports received from your Team Lead clearly describe that you have been extremely irregular in your job since the day you joined and even not shown any kind of improvement in your works. It has been observed that you are mishandling the respective post you are in and the company needs a much more skilled and dedicated worker for this post.
The final day of your termination is 4th June 2017 and within that, you are requested to resign from all the projects you have been handling and clear all your settlements with the company.
Wishing you the best of your luck for the future,
Senior Manager – Operations.
When any employee of a company does not attend to his duties carefully and his performance is badly affected, the company’s management gives him a chance to improve upon his duties by oral as well as written advice. However, if still, he does not improve, the company has to make a harsh decision of terminating his duties. In this situation, the under mentioned letter is issued to the employee.
Dear Mr. /Ms …………………
Sub: Termination of Services.
Ref: Our Letter No…../Performance/…..dated ………..
Our previous letter which is cited above may be referred to wherein you were advised by your Head of Department to give more attention to your duties and improve your performance. In spite of this, no improvement has been noticed in your performance.
Therefore, this is regretfully informed on behalf of the management that your services have been terminated with immediate effect. You may obtain a clearance certificate from the accounting department.
Wishing you the very best of success in your future endeavors
Place: ……………Dated ……………